Operating Standard
Type: Administrative
Responsible: CHRO; Executive Director, Human Resources
Related Policies: B3001, B3003, B3004, A4000, A4100, A4200, A4300, A4400
Linked Operating Standards:
Related Laws: Title IV, Title VII, FLSA
Related External Standards: None
HLC Criterion: 1C, 2A, 5B
Statement
Participation in the State University Retirement System (SURS) is mandatory on the first day of employment for all new full- and part-time College employees. New employees should contact the Business Office to complete the necessary SURS forms to assure that proper retirement deductions are made beginning with the first day of employment. Only students, retirees from the system, and those persons whose employment is irregular, intermittent, or temporary (less than a semester) are exempt from this state requirement.
July 2016
| Change Log | Governance Unit: Human Resources Council |
| Date | Description of Change |
Administrative Policy Manual
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- Printable PDF
Executive Council
- General (A1xxx)
- A1000 Shared Governance
- A1000.00 Student Participation
- A1100 Legal Compliance
- A1100.00 Administration of Freedom of Information Act
- A1100.05 Ethics Act
- A1100.10 Identity Protection
- A1100.15 Concealed Carry
- A1100.20 Copying Copyrighted Materials
- A1200 Professional Behavior
- A1200.00 Conflict of Interest
- A1200.05 Conduct Regulations
- A1200.10 Free Speech and Expressive Activity
- A1300 Institutional Effectiveness
- A1300.00 Accreditation
- A1300.05 Strategic Planning
- A1300.10 Institutional Evaluation / Research
- A1300.15 Institutional Reporting
- A1300.20 Data Dashboard / Fact Book / Analytics
- A1300.25 Data Requests
- A1300.30 Surveys
- A1300.35 Intellectual Property
- A1400 Records Retention Policy
- A1400.00 Records Retention Schedule
- Public Relations (A8xxx)
- A8000 Public Communications
- A8000.00 Branding
- A8000.05 Advertising
- A8000.10 Promotional Materials
- A8000.15 Media Relations and Communications
- A8000.20 Social Media Policy and Guidelines
- A8000.25 News Media Access
- A8000.30 Public Speakers
- A8000.35 Distribution of Signs, Handbills, and Advertising
- A8000.40 Display of Flags and Banners
- A8000.45 Use of College Stationary
- A8000.50 College Colors and Nickname
- A8000.55 Official Symbol
- A8000.60 Official Publications
- A8000.65 Authorization and Approval of Relationships with Institutions and Agencies
- A8000.70 Temporary Indoor Signage and the Distribution of Materials
- Advancement (A9xxx)
- A9000 Fundraising & Development
- A9000.00 Foundation
- A9000.05 Establishment of Purpose
- A9000.10 Bylaws
- A9000.15 Legal Authority
- A9000.20 Relationship to the College
- A9000.25 Expenditure of Funds
- A9000.30 Fundraising
- A9000.35 Memorial Tributes
- A9000.40 Naming Opportunities
- A9000.45 Receiving Gifts/Donations
- A9000.50 Recognition of Gifts/Donations
- A9000.55 Gifts, Grants, and Donations
- A9000.60 Alumni
- A9000.65 Naming Physical Components of Shawnee Community College
- A9000.70 Sponsorship and Naming Rights
Academic Affairs (A2xxx)
- Academic Principles
- A2000 Culture of Learning
- A2000.00 Academic Freedom
- A2000.05 Academic Honesty
- A2000.30 Students Entering Classes as “Open Entry and Open Exit” Students
- A2000.35 School Year
- A2000.40 General Education
- A2000.45 Continuing Education
- A2000.50 Workforce / Contract Education
- A2000.55 Professional Licensure
- A2000.60 Dual Credit / Dual Enrollment / Early College / H.S. Partnerships
- Curriculum Management
- A2100 Curriculum Excellence
- A2100.00 Curriculum Development
- A2100.05 Program / Major Pathway Development / Improvement
- A2100.10 New Program Requirements
- A2100.15 Credit Hour Definition
- A2100.20 Course Development
- A2100.25 Course Numbering
- A2100.30 Course Credit-Hour Determination
- A2100.35 Course Outlines and Syllabi
- A2100.40 Advisory Committees
- A2100.45 Assessment of Student Learning
- A2100.55 Articulation
- A2100.60 Academic Program / Services Review
- A2100.70 Competency-Based Education
- Learning Standards
- A2200 Scholarship Excellence
- A2200.00 General Graduation Requirements
- A2200.10 Audit Policy
- A2200.15 Grading
- A2200.25 Evaluation of Student Academic Performance
- A2200.35 Academic Honors
- A2200.40 Credit for Life / Work Experience
- A2200.45 Credit for Military Experience
- A2200.50 Credit for Professional Licensure
- A2200.55 Academic Renewal / Credit Exclusion / Forgiveness
- A2200.60 Educational Internships
- A2200.70 Field Trips
- A2200.75 Independent Study
- Faculty Standards
- A2300 Faculty Quality
- A2300.00 Definition of Faculty
- A2300.05 Faculty Qualifications
- A2300.10 Tenure Definitions
- A2300.15 Tenure Procedures
- A2300.25 Faculty Handbook Development
- A2300.30 Faculty Evaluation
- A2300.35 Faculty Orientation
- A2300.40 Teaching Standards
- A2300.45 College Service Standards
- A2300.50 Community Service Standards
- Teaching Standards
- A2400 Instructional Excellence
- A2400.00 Required Class Size Policy for Community Education Classes
- A2400.05 Alternate Methods of Instruction
- A2400.10 Course Schedule Development
- A2400.11 Class Cancellation
- A2400.15 Grade Submission
- A2400.20 Course Section Evaluation from Students
- A2400.25 Selection of Course Materials
- A2400.30 Retaining Examinations and Other Evaluative Materials
Student Affairs (A3xxx)
- Admissions
- A3100 Excellence in Admissions & Records Practices
- A3100.00 Admission Policies
- A3100.05 General Admission Requirements
- A3100.10 Admission for Baccalaureate-Oriented Curricula
- A3100.15 Full Admission
- A3100.20 Access to Student Records (FERPA)
- A3100.25 International Student Admission
- A3100.30 Early Admission
- A3100.35 Escrow Admission
- A3100.40 Advanced Honors Program Admission
- A3100.45 Community Education Admission
- A3100.50 Guidelines for Accepting Transfer Credit
- A3100.55 Guidelines for Credit By Examination
- A3100.60 Advanced Placement Credit
- A3100.65 College Level Examination Program (CLEP)
- A3100.70 Proficiency Credit
- A3100.75 Experiential Credit
- A3100.80 Academic Classification and Course Load
- A3100.90 Satisfactory Academic Progress, Warning, Probation, and Suspension
- A3100.125 Residency
- A3100.130 Readmission
- Financial Aid
- A3200 Excellence in Financial Aid Practices
- A3200.00 Tuition Waivers
- A3200.05 Financial Aid Policy
- A3200.10 Standards of Satisfactory Academic Progress for Financial Aid Recipients
- A3200.15 Student Eligibility Code
- A3200.25 Reporting Potential Fraud and Abuse
- A3200.35 Release of Financial Aid Information
- A3200.40 Special Circumstances
- A3200.50 Scholarships
- Enrollment Services
- A3300 Excellence in Recruitment & Enrollment Practices
- A3300.00 Student Optional Disclosure of Private Mental Health Act
- A3300.10 Class Withdrawal
- A3300.20 Repeat Enrollment in Courses
- A3300.30 Adding, Dropping, Withdrawal from Courses
- A3300.35 Advising / Counseling
- A3300.40 Change of Program of Study
- A3300.45 College Catalog
- A3300.50 Student Handbook
- A3300.55 Student Publications
- Student Experience
- A3400 Culture of Exceptional Student Experience and Engagement
- A3400.00 Borrowing Privileges
- A3400.05 Student Board Member
- A3400.10 Election of the Student Board Member
- A3400.15 Student Clubs, Organizations & Extracurricular Activities
- A3400.20 Student Rights and Responsibilities
- A3400.30 Clubs and Organizations
- A3400.40 Grievance Procedure
- A3400.50 Athletic Incentive
- A3400.60 Career Services
- A3400.65 Intercollegiate Athletics
- A3400.70 Library Materials
- A3400.75 Voter Registration
DEIB (A4xxx)
- Workplace Principles
- Employment & Classification
- A4100 Pursuit of Excellence in Employment Practices
- A4100.00 Employee Definitions
- A4100.05 Staffing, Recruitment, and Selection of Full-Time Employees
- A4100.10 Hiring of Part-Time Employees
- A4100.15 Acting and/or Interim Employee Assignments
- A4100.20 Reference Checks, Background Investigations, and Employment Verifications
- A4100.25 At-Will Employment
- A4100.30 Employment Contracts
- A4100.35 Employment Guidelines
- A4100.40 Meal Break
- A4100.45 Alternate / Remote Work Assignment
- A4100.50 Outside Employment
- A4100.55 Performance Review
- A4100.60 Corrections
- A4100.65 Resignation
- Compensation & Benefits
- Ethics & Conduct
- Privacy & Records
Administrative Services
- Business & Financial Services (A5xxx)
- Financial Standards
- A5000 Financial Excellence
- A5000.00 Audit Firm Selection
- A5000.05 Audit of College Accounts
- A5000.10 Treasurer of the Board
- A5000.15 Check Signatures Authorized on College Bank Accounts
- A5000.20 Bonds and Indebtedness
- A5000.25 Internal Business Practices
- A5000.30 Financial Statement
- A5000.35 Inter-Fund Loans
- A5000.40 Working Cash Fund
- A5000.45 Protections / Health / Safety Tax Levy / Bonds
- A5000.50 Investments
- A5000.55 Debt Collection
- A5000.60 Management of Financial Reserves
- A5000.65 Bonds and Indebtedness
- A5000.70 Fund Balance Calculation
- A5000.75 Tuition, Fees, and Other Charges
- A5000.85 Establishment of Fees
- A5000.90 Refund Policy
- A5000.95 Student Debt to the College
- A5000.100 Business Cards
- A5000.105 Payment of Bills Prior to Board Approval
- A5000.110 Authorized Signatures
- A5000.115 Internal Controls
- A5000.120 Cash Management
- A5000.125 Financial Reporting
- Budget Standards
- Procurement Standards
- A5200 Procurement Excellence
- A5200.00 Expenditure Authorization
- A5200.05 Purchasing and Bidding
- A5200.10 Emergency Purchases
- A5200.15 Business Enterprise for Minorities, Females and Persons with Disabilities
- A5200.20 Disbursements
- A5200.25 Accounts Payable
- A5200.30 Imprest Fund
- A5200.35 Third Party Billing / Refund
- A5200.40 College Credit Card Usage
- Auxiliary Services
- Risk Management
- Vehicles & Equipment
- Grants & Contracts
- Information Technology (A6xxx)
- Information Management Standards
- Infrastructure Standards
- Technology Use
- A6200 Ethical Use of Technology Resources
- A6200.00 Computer Usage Policy
- A6200.05 Computer Software Copyright Policy
- A6200.10 Photocopiers and Network Printers
- A6200.15 Artificial Intelligence
- A6200.20 Augmented / Virtual / Multiple Reality
- A6200.25 Respectful Communication
- A6200.30 Resource Conservation
- A6200.35 Personal Use
- A6200.40 Unauthorized Access
- Information Security Standards
- Web Standards
- Telecommunication Standards
- College Facility (A7xxx)
- Buildings & Grounds
- A7000 Capital Asset Quality
- A7000.00 Purchase or Lease of Sites
- A7000.05 Lease of Equipment, Machinery, Vehicles, and Buildings
- A7000.10 Title to Land
- A7000.15 Storage
- A7000.20 Mail
- A7000.25 Parking
- A7000.30 Accessibility and ADA Compliance
- A7000.35 Aesthetics & Branding
- A7000.40 Signage and Wayfinding
- A7000.45 Use of Unmanned Aircraft Systems (UAS)
- A7000.50 Landscaping & Outdoor Areas
- A7000.55 College Closings
- Renovation & Construction
- Operations, Maintenance & Repair
- Facility Usage & Rental
- Safety and Security
- A7400 Culture of Safety & Security
- A7400.00 Unauthorized Persons on Campus
- A7400.05 Security
- A7400.10 Video Surveillance Policy
- A7400.15 College Keys
- A7400.20 Lock-Out / Tag-Out
- A7400.25 Risk Assessment
- A7400.30 Preventive Measures
- A7400.35 Emergency Preparedness
- A7400.40 Access Control
- A7400.45 Training
- A7400.50 Incident Reporting
- A7400.55 Compliance
- Emergency Operations
- A7500 Emergency Response
- A7500.00 Emergency Planning
- A7500.05 Crisis Management
- A7500.10 Incident Command System
- A7500.15 Resource Allocation
- A7500.20 Training & Drills
- A7500.25 Post-Emergency Assessment
- A7500.30 Compliance & Enforcement
- A7500.35 Lockdown and Secure-In Procedures
- A7500.40 Recovery & Continuity Planning