Administrative Services Council

MINUTES POLICY RESPONSIBILITY

Committee Name:  Administrative Services Council

Committee Type:  Administrative – Policy

Mission/Purpose:  The Administrative Services Council (ASC) is the primary planning and policy-making committee for the Administrative Services Division and is responsible for the continuous quality improvement and consistency of the College’s business, finance, information technology, and infrastructure improvement activities.

Scope of Responsibility: The ASC shall:

1. Oversee AS policy, operating standards, and guideline development.
2. Ensure AS policies comply with Federal, State, and local laws/regulations.
3. Review all AS policies, operating standards, and guidelines to ensure they align with externally recognized best practices.
4. Make recommendations to the Vice President of Administrative Services (VPAS) regarding the implementation and progress of major college-wide AS initiatives.
5. Receive and review periodic updates, reports from teams and Strategic Plan Monitoring Reports.
6. Serve as a communication conduit to the College.
7. Assist in maintaining accreditation requirements for HLC.
8. Collaborate with the Academic Affairs Council on policies related to academic student support initiatives.
9. Collaborate with the Student Affairs Council on policies related to student support initiatives.
10. Collaborate with the Executive Director of Public Relations & Marketing to promote programming in a manner that focuses on student success, academic quality, and value.
11. Develop or suspend committees as needed through use of ad-hoc groups to research, analyze, and make recommendations.

Policy Responsibility: Business & Financial Services (A5000), (A5100), (A5200), (A5300), (A5400), (A5500) and (A5600); Information Technology (A6000), (A6100), (A6200), (A6300), (A6400) and (A6500); and College Facility (A7000), (A7100), (A7200), (A7300), (A7400) and (A7500).

HLC Criterion:  3.D.4; 5.B.1; 5.B.3; 5. B. 4.; and 5.C.all.

Priorities for FY25:  Strengthen SCCES linkage with budget development and reporting process (4.1.B); Strengthen SCCES linkage with Capital Improvement process (4.1.D); Revise budget submission document to reflect Board preferences and priorities (4.6.B.); Increase employee Submit to Government Finance Officers Association (GFOA) for consideration of distinguished budget presentation award (4.6.D.); Evaluate conducting a Technology Readiness Assessment (4.7.B.); Align capital projects plan with the College’s Strategic Plan (4.8.A.); Develop a rolling three-year tuition strategy (4.9.A.); and Develop a debt-management plan (4.9.B).

Reporting:  The ASC reports to the VPAS.  The VPAS will consider all recommendations made by the ASC and endorse those that are informed by best practice and compliant with applicable law.  All endorsed recommendations will be forwarded to the Executive Council for approval.

Composition:  Director of Information Technology Services, Director of Community Outreach & Extension Centers, Director of Adult & Alternative Education, Education Technology Coordinator, Network Administrator, Accountant, Bookstore Manager, Faculty (1), Staff (1) and Executive Assistant.

Meeting Dates: Third Monday of the month from 10:00a – 12:00p.

AS Members