A3100.120 Release of Student Information and Access to Student Records (FERPA) Contd.

Operating Standard

Type: Administrative
Related Policies: A3100
Linked Procedures:
Related Laws:
Related Standards:
HLC Criterion:



No one outside the institution shall have access to, nor will the institution disclose any information from, students’ educational records without the written consent of students except to personnel within the institution, to officials of other institutions in which students seek to enroll, to persons or organizations providing students financial aid, to accrediting agencies carrying out their accreditation function, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of students or other persons.

Within the Shawnee Community College community, only those members, individually or collectively, acting in the students’ educational interest are allowed access to student education records. These members include personnel in the Admissions and Advisement Office, Financial Aid Office, and academic personnel within the limitation of their need to know.

Shawnee Community College may provide the following information: student name, address, telephone number, date and place of birth, major field of study, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and weight and height of members of athletic teams. Students may withhold directory information by notifying the Vice-President of Student Success and Services and the Registrar in writing within two weeks after the first day of class for the semester.

(Reviewing authority – Shawnee Community College – College Council)


Change Log
Date Description of Change Governance Unit