Program Director, Occupational Therapy Assistant (OTA)

Shawnee Community College

SUMMARY

The Program Director in Occupational Therapy Assistant is responsible for the continued, successful accreditation/approval of the OTA program through leadership and management. The OTA Program Director is responsible for curriculum, instruction, and recruitment of the OTA program and is an integral part of the student educational experience. The Program Director will provide engaged instruction; develop curricula; conduct program, course, and student outcomes assessment; and advise and support students. The Director will work to advance the College’s mission by participating in institutional advancement, professional development, and community service in the pursuit of excellence.

MINIMUM QUALIFICATIONS

  • Master’s degree in Occupational Therapy
  • Current, valid license as a registered OT or OTA in Illinois (or able to obtain IL licensure)
  • Minimum of five years of experience including:
    • experience in clinical practice as an OT or OTA.
    • administrative experience to include program planning and implementation, personnel management and evaluation, and budgeting.
    • Scholarship of teaching and learning, understanding of and experience with occupational therapy assistants.
  • Two years of experience in a full-time academic appointment with teaching responsibilities at the post-secondary level.

Preferred:

  • Doctorate in Occupational Therapy

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

LEADERSHIP

  1. Create and sustain a supportive College culture that engages employees, recognizes diversity, ensures equity, promotes inclusion and creates a sense of belonging by fostering an environment of teamwork, accountability, communication, and vision.
  2. Lead accreditation and approval through a thorough understanding of ACOTE regulations and standards.
  3. Complete accreditation/certification requirements including reports, self-studies, and campus visits by accrediting/approval agencies.
  4. Build partnerships to coordinate and maintain placement sites for clinical or experiential learning for students as required by accreditation/approval.
  5. Supervise, recruit, mentor, and evaluate OTA adjunct faculty and staff.
  6. Serve as the initial point of contact for OTA student concerns or issues.

ADMINISTRATION/MANAGEMENT

  1. Develop an OTA schedule with the Dean of Allied Health and Nursing.
  2. Maintain communication with the Dean OTA faculty, students, clinical agencies, and ACOTE as appropriate.
  3. Hold regular meetings of the OTA faculty to facilitate communication and faculty participation in planning, implementing, and evaluating the curriculum.
  4. Develop, redesign, and evaluate curricula to maintain a current and relevant program.
  5. Conduct research of curricula to determine what materials, resources, and innovations should be added, revised, or adapted to meet new learning models.
  6. Coordinate and host two advisory board meetings annually, gathering feedback from stakeholders to improve curricula and program outcomes.
  7. Collaborate with business, industry, and professional organizations to understand changes in the field and explore future trends.
  8. Collect and maintain accurate records of course syllabi, evaluations, grades, etc.
  9. Determine appropriate textbooks in conjunction with the faculty; maintain the master textbook list.
  10. Maintain and order lab equipment as needed, and maintain the inventory list.
  11. Attend meetings, conferences, College-sponsored functions, and other professional activities, as appropriate.
  12. Promote the OTA and SCC Allied Health programs by attending and presenting at recruitment activities at area district high schools and events.
  13. Complete core competency, course, and program assessment and comprehensive program reviews; gather and analyze data including student outcome, enrollment, retention, and completion data to support continuous improvement.
  14. Serve on appropriate committees as assigned.

INSTRUCTION AND STUDENT ENGAGEMENT

  1. Teach as necessary in the OTA program.
  2. Engage students in the advising process; meet with advisees face-to-face as often as needed
  3. Use institutional tools to create student plans and maintain documentation for each advisee.
  4. Advise students and direct them to appropriate college resources; evaluate graduation progress and completion.

ACCOUNTABILITY

  1. Ensure compliance with federal and state laws, regulations, and guidelines including grant requirements, ACOTE, ICCB, & HLC reporting.
  2. Ensure institutional and programmatic accreditation requirements are met with curricula development.
  3. Ensure career pathways are aligned with local labor market needs and transfer institutions’ requirements.
  4. Work through the College’s shared governance process to review and modify policies, procedures, guidelines, and practices to improve performance, maintain compliance, and/or align with widely accepted best practices.

FISCAL

  1. Develop and maintain a program budget supportive of optimal student outcomes.
  2. Track expenditures, monitors, and reconciles assigned budget.
  3. Complete budget modifications, requisitions, and bid specifications as needed.

OTHER

  1. Perform other related duties which may be required by the Dean of Allied Health & Nursing (i.e. duties that may not be specifically listed in the class specification or position description, but are generally within the occupational series and responsibility level associated with the employee’s class of work).
  2. Work Monday through Friday, during normal business hours; must be able to periodically work outside of normal work hours to meet project deadlines, and/or attend meetings designated by the Dean.

SKILLS & ABILITIES include the following:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to adapt to the needs of the organization and employees.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Proficiency with (or the ability to quickly learn) the College’s Banner/Colleague academic system.
  • Ability to work outside of the normally scheduled work day, when necessary.

SUPERVISORY RESPONSIBILITIES

Supervise the Academic Fieldwork Coordinator and other faculty/ adjunct faculty; Complete observations and evaluations of faculty/ adjunct faculty.

CUSTOMER SERVICE STATEMENT

Consistently perform duties with concern, courtesy, and respect for all persons in a prompt and timely manner.  Must work cooperatively with students, employees, and community members and be sensitive to issues of student and employee diversity.  Consistently exhibits responsiveness to others in the organization at all levels and responds to requests for assistance from students, staff, and community members in a helpful and timely manner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Lifting items up to 50 pounds in weight.

Sitting for prolonged periods of time.

WORK ENVIRONMENT 

Work is primarily in an office/school environment.  Noise levels usually are moderate.

REQUIRED DOCUMENTS:  Cover Letter, Resume, Official Transcript(s), Valid Illinois license as registered OT or OTA

SALARY RANGE:  $67,000 – $75,000