Main Campus Safety Plan

Download PDF Version

Updated 5/1/2021

Prepared by: Campus Safety Committee

Table of Contents


Document Control, Review and Updates

Review and Approval

Section One

Section Two

Section Three

Section Four

Section Five

Section Six

Section Seven

Section Eight

Section Nine

 

Appendix


Appendix A

Appendix B

Appendix C

Appendix D

Appendix E

Appendix F

Appendix G

Appendix H

Appendix I

Appendix J

Appendix K

 

 

Document Control, Review and Updates


 

Critical Procedure

 

Shawnee Community College’s National Incident Management Systems (NIMS) Safety Officer is responsible for ensuring that the most current version of this document is available. This document will be reviewed annually and redistributed as needed. Persons with listed titles below will receive updates, as well as individuals with a NIMS role (See Appendix “A” for specific NIMS assignments).

 

President
Vice President of Academic Affairs and Student Learning
Vice President of Student Success and Services
Dean of Academic Affairs and Student Learning
Ullin Fire Department
Olmsted Fire Department
Grand Chain Fire Department

V.P. of Financial and Campus Operations
Director of I.T. and Campus Security
Shawnee Community College Security
Karnak Police Department
Illinois State Police District 22
Pulaski County Emergency. Mgt. Committee
Pulaski County Sheriff’s Department

 

Review and Approval


This Shawnee Community College Campus Safety Plan is hereby approved and is effective as of this date.

 

Dr. Tim Taylor
President
May 15, 2021

 

 

Section One


 

Introduction

 

This Campus Safety Plan provides Shawnee Community College’s faculty, staff, and students with a management system to respond to major disturbances affecting the campus. All personnel assigned to carry out specific responsibilities are expected to know SCC’s policies and procedures. The Campus Safety Plan was created to meet the Illinois Campus Security Enhancement Act of 2008 (110 ILCS 121).

The National Incident Management System, herein referred to as NIMS, has been identified by the Federal Government as being the essential emergency system for all political subdivisions and higher education institutions.

It shall be the policy of Shawnee Community College to adopt the NIMS concept of emergency planning and incident command system (ICS). It shall further be the policy of Shawnee Community College to train campus officials responsible for campus emergency management and partner with other emergency agencies in the district (local, state, federal) and in particular the Pulaski County Emergency Management Committee. Shawnee Community College shall execute training exercises when possible, testing the effectiveness of this plan.

Shawnee Community College realizes most incidents will not rise to the level necessary to activate this plan. But in response to major emergencies or catastrophes the National Incident Management System (NIMS) and Incident Command System (ICS) components of this plan will be activated. Knowing what to do in the event of an emergency is critical. Planning and being prepared is a shared responsibility
During an emergency, the Incident Commander must approve exceptions or changes to these procedures.

 

Shawnee Community College Incident Command Staff (ICS)

Those appointed by the college president to serve in ICS roles are recognized as the Shawnee Community College Incident Command Staff. See Appendix “A” for Incident Command Structure Organizational Chart.

Shawnee Community College Campus Safety Committee

The President of Shawnee Community College shall annually appoint or reappoint members of staff and faculty to serve on the Shawnee Community College Campus Safety Committee. This committee should meet monthly when school is in session to address campus safety issues that are observed by members or concerns brought to committee members by others. See Appendix “J” for more information related to Campus Safety Committee members.

Shawnee Community College Campus Behavioral Threat Assessment Team (CBTAT)

The President of Shawnee Community College shall also establish a Campus Behavioral Threat Assessment Team (CBTAT). Members of this team will be chosen from the Shawnee
Community College staff and faculty. The committee will meet at the direction of the Shawnee College President to investigate incidents of violence or threats on or related to campus. A list of these team members can be found in Appendix “K.”

 

Section Two


 

Purpose

 

The Campus Safety Plan coordinates college and community resources to protect life and property. It may be used by students, staff and faculty as a resource, or in response during and after major disturbances. It may be activated by the Shawnee College President when a situation affecting the College cannot be controlled using daily operating procedures. This plan is a living document and will be modified as needed on an ongoing basis.

 

Assumptions

 

This Campus Safety Plan is based on assumptions that provide a basic foundation for establishing the operating policies and procedures. The “general” considerations used to formulate this plan include the following:

  • The emergency plan is based on events most likely to occur in the Shawnee College community or on campus.
  • Most emergencies will occur with little or no warning.
  • Emergencies may require coordination of internal and external departments, organizations, and city, county, state and federal agencies.
  • Local services may not be available.
  • Basic services, including utilities may be interrupted.
  • Structural damage may occur to buildings and highways
  • Normal supplier/vendors may not be able to deliver goods.
  • Students, faculty, staff, and administration may need to remain on the campus for extended periods of time.
  • The Campus Safety Plan will be reviewed and evaluated frequently (campus walk­through/drills) to ensure the operational readiness and effectiveness of the plan.

 

Section Three


 

Emergency Action Plan

 

3.1 Incident Command and Monitors

 

3.1.1 Incident Command System

The Shawnee Community College Campus Safety Plan follows the Incident Command System (ICS) mandated by the National Incident Management System (NIMS). The ICS is an all-risk system designed for use during medical emergencies, natural disasters, social emergencies, etc.

The primary objective of the Incident Command System is managing resources to gain control of a situation. The ICS expands in a modular fashion based on the complexity of the incident The Incident Commander manages all functions until span-of-control require delegation. Functions are delegated to the command and operational staff, who manage the “hands-on” details of the incident Shawnee Community College’s Building Monitors are staffed by personnel trained in ICS.

 

3.1.2 Incident Commander (IC)

The first person on the scene is the Incident Commander {IC) until he or she relinquishes the role to an Incident Command Staff Member or emergency personnel. The Incident Commander is the decision maker for all issues during the declared emergency. The IC will use these guidance procedures, available resources, and his or her best professional judgment to protect the health, welfare, and safety of the College and its community.

 

3.1.3 Incident Command Center (ICC)

The Incident Command Center is where SCC’s ICS coordinates the emergency response. It operates until the Incident Commander downgrades the emergency. Typically, the Incident Command Center is staffed by at least one person from the Incident Command Staff.

 

3.2 Incident Command Center Location

 

3.2.1 Primary Location

The primary location for the Incident Command Center is SCC’s Founder’s Room (Board Room) located in upper “H” Building.

 

3.2.2 Secondary Location

If the primary location is unsafe or unavailable, the secondary location is the Teaching/Learning Center in the library.

 

3.2.3 Third Location

A third location available for use as an Incident Command Center is room J2042.

 

3.2.4 Staging areas

Staging areas available for human resources or supplies during emergencies are the education center, automotive garage area, and the maintenance shop.

 

3.2.5 Mass casualty triage area

Areas available for mass casualty triage include the nursing lab, gymnasium, and educational center atrium.

 

3.3 Structure of Incident Command System

Overview of the ICS organizational chart is in Appendix A

 

3.4 Incident Commander: ICS Organizational Chart

The Incident Commander is responsible for direction and/or controlling resource by virtue of explicit legal, agency, or delegated authority.

 

ICS Organizational Chart

 

Specifics:

  • Develop incident objectives and manage all operations
  • Set priorities and define the ICS organization
  • Assign deputies and incident chiefs
  • Assess the situation and /or obtain a briefing from the prior IC, incident commander
  • Brief Command Staff and Section Chiefs
  • Establish priorities for people’s safety
  • Approve the use of volunteers
  • Authorize release of information to the news media
  • Approve the implementation of the written or oral Incident Action Plan (IAP)
  • Coordinate activity for all Command and General Staff
  • Approve requests for additional resources
  • Keep college President informed of status
  • Ensure Incident Status Summary (ICS Form 209, 8 KB PDF) is completed
  • Order the demobilization of the incident when appropriate

 

3.4.1 Emergency Call List (After Hours)

See Appendix “D”

 

3.5 Information Officer

 

ICS Organizational Chart

Reports to IC, no staff.

Responsibilities

  • The Information Officer (IO) is responsible for developing and releasing information about the incident to the news media, to incident personnel, and to other appropriate agencies and organizations. Coordinates with other agencies and organization 10 staff.
  • Develops system for internal/external communications.
  • Only one 10 will be assigned for each incident.
  • Obtain media information that may be useful to incident planning via radio/TV or HAM radio.
  • Maintain current information summaries and/or displays on the incident and provide information on the status of the incident to assigned personnel.
  • Maintain Unit/Activity Log (ICS Form 124, 5 KB PDF).

Specifics

  • Obtain permission from Incident Commander for release of information.
  • Develop material for use in media briefings.
  • Inform media and conduct media briefings.
  • Arrange for tours and other interviews or briefings that may be required.

 

3.6 Safety Officer

 

ICS Organizational Chart

Reports to IC, Building Monitors Report to the NIMS Safety Officer

Responsibilities

The Safety Officer is responsible for developing and recommending measures for personnel safety, and to monitor and/or anticipate hazardous and unsafe situations. Only one SO will be assigned for each incident.

Specifics

  • Prepare a site-specific Incident Action Plan Safety Analysis (ICS Form 215a, 60 KB PDF) as required.
  • Identify and correct occupational safety and health hazards.
  • Monitor workers for exposure to safety or health hazards.
  • Provide training and safety and health information.
  • Perform assessment of engineering controls and Personal Protective Equipment.
  • Give directions to the Building Monitors.
  • Document both safe and unsafe acts, corrective actions taken on the scene, accidents or injuries, and ways to improve safety on future incidents.
  • Participate in planning meetings.
  • Review the Incident Action Plan (IAP) for safety implications.
  • Exercise emergency authority to stop and prevent unsafe acts.
  • Investigate accidents that have occurred within the incident area.
  • Assign assistants, as needed.
  • Maintain Unit/Activity Log (ICS Form 214, 5KB PDF).

 

3.7 Liaison Officer

 

ICS Organizational Chart

Reports to IC, no staff

Responsibilities

  • The Liaison Officer – Incidents that are multi-jurisdictional, or have several agencies involved, may require the establishment of the LO position on the Command Staff.
  • Only one LO will be assigned for each incident, including incidents operating under UC (UNIFIED COMMAND) and multi-jurisdiction incidents. The LO may have assistants as necessary, and the assistants may also represent assisting agencies or jurisdictions.

Specifics

  • Be a contact point for Agency Representatives.
  • Maintain a list of assisting and cooperating agencies and Agency Representatives.
  • Monitor check-in sheets daily to ensure that all Agency Representatives are identified.
  • Assist in establishing and coordinating interagency contacts.
  • Keep agencies supporting the incident aware of incident status.
  • Monitor incident operations to identify current or potential inter-organizational problems.
  • Participate in planning meetings, providing current resource status, including limitations and capability of assisting agency resources.
  • Coordinate response resource needs for Natural Resource Damage Assessment and Restoration (NRDAR) activities with the Operations Section Chief (OPS) during oil and HAZMAT responses.
  • Coordinate response resource needs for incident investigation activities with the OPS.
  • Ensure that all required agency forms, reports and documents are completed prior to demobilization.
  • Have debriefing session with the Incident Commander prior to departure.
  • Maintain Unit/Activity Log (ICS Form 214, 5 KB PDF)

3.8 Finance/Admin Section Chief

 

ICS Organizational Chart

Finance Admin ICS Chart

 

 

Responsibilities

The Finance/Administration Section Chief is responsible for all financial, administrative, and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section.

Specifics

  • Compensation/Claims Unit-ensures completion of all forms required by worker’s compensation agencies and local agencies, and maintains files of all injuries and illnesses associated with the incident. Claims Unit investigates all claims (e.g., tort claims against responders) involving property associated or involved in the incident.
  • Procurement Unit-administers all financial matters relating to vendor contracts (e.g., equipment rental).
  • Cost Unit-collects all cost data, performs cost-effectiveness analyses, and provides cost estimates and recommendations for reducing incident costs.
  • Time Unit-ensures preparation of daily personnel time recording documents and compliance with the agency’s time policy. Unit activities also include confirmation of equipment time reporting in the Ground Support Unit of the Logistics Section. Assist with all purchasing in response to emergency events; Plan, monitor, and coordinate all insurance claims on behalf of the College.
  • Provide guidance and oversight for contract execution during emergencies.
  • Provide updates and status to the Incident Command Center (ICC).

 

3.9 Logistics Section Chief

 

ICS Organizational Chart

 

Responsibilities

The Logistics Section Chief is responsible for providing facilities, services, and material in support of the incident. Participate in the development and implementation of the Incident Action Plan (IAP).

Specifics

  • Assign work locations and preliminary work tasks to Section personnel.
  • Participate in preparation of the Incident Action Plan (IAP).
  • Identify service and support requirements for planned and expected operations.
  • Provide input to and review the Communications Plan and plan for easy entrance/exit for emergency vehicles.
  • Process requests for additional resources.
  • Advise on current service and support capabilities.
  • Prepare service and support elements of the IAP.
  • Estimate future services and support requirements.
  • Receive Incident Demobilization Plan from Planning Section.
  • Recommend release of Unit resources supporting the Incident Demobilization Plan.

 

3.10 Planning Section Chief

 

ICS Organizational Chart

Planning Section Chief ICS Chart

 

Responsibilities

The Planning Section Chief is responsible for the collection, evaluation, dissemination and use of information about the incident and required resources. Forecast incident potential and create an incident action plan.

Specifics

  • Collect and evaluate all data about the incident.
  • Provide input to the IC (INCIDENT COMMANDER)/UC (UNIFIED COMMAND) and Operations Section Chief for the Incident Action Plan.
  • Supervise preparation of the Incident Action Plan (ICS Form 202, 41 KB).
  • Conduct and facilitate planning meetings.
  • Assign available on-scene personnel and volunteers as necessary.
  • Evaluate real-time performance of the Incident Action Plan with the IC (INCIDENT COMMANDER)/UC (UNIFIED COMMAND).
  • Establish information requirements and reporting schedules for resources.
  • Provides updates and status to Incident Command Center on instructional matters.
  • Maintain status of all assigned resources.

 

3.11 Operations Section Chief

 

ICS Organization Chart

 

Responsibilities

The Operations Section Chief is responsible for the management of all operations directly applicable to the incident.

Specifics

  • Manage suppression and rescue operations.
  • Assist in developing the operations response to the Incident Action Plan.
  • Supervise the execution of the operations portion of the Incident Action Plan.
  • Request additional resources to support tactical operations through the IC (INCIDENT COMMANDER) or UC (UNIFIED COMMAND).
  • Approve release of resources from active assignments (not from incident) through the IC (INCIDENT COMMANDER) or UC (UNIFIED COMMAND).
  • Make or approve emergency changes to the Incident Action Plan.
  • Ensure the Operations Section operates effectively.
  • Assemble and dissemble Teams assigned to the Operations Section.
  • Provide the IC (INCIDENT COMMANDER) or UC (UNIFIED COMMAND) with situation and resource status reports.

 

3.12 Building Monitors, under direction of the Safety Officer

Ensure that all students and employees are evacuated from assigned building(s) or moved to designated interior or exterior Safe Zones (see map for locations) depending on the emergency at hand. In the event a student, staff or faculty refuses to cooperate, team members should encourage the person to participate and then move on. Persons refusing to cooperate should be identified, and later reported to the supervisor in a detailed memo describing the circumstances. Building Monitors should:

  • Ensure rooms are empty
  • Check stairwells
  • Close windows and doors when safe to do so
  • Report status of building evacuation to Safety Officer when asked

See Appendix “J” for list of Building Monitors

 

3.12.1 Lockdown (Ordered by Incident Commander or other College Administrator)

Hard Lockdown is announced in response to a serious threat to the SCC campus (generally, this does not include an active shooter situation as described above, unless the shooter is outside the building).

The order for a hard lockdown should come from the President, Vice President, Campus Security, or law enforcement official. If there is an immediate threat time may not allow for chain of command decisions. If there is a valid and immediate threat, any member of the sec staff or faculty may make or ask for the announcement to be made.

The announcement will be made over the SCC intercom system advising the college is in a hard lockdown situation providing the reason for the lockdown unless it compromises safety. Those with sec portable radios should also be advised of the situation. All available sec portable radios should be put into service and provided to Building Monitors who are watching doors.

Building Monitors, staff and faculty should direct those not in classrooms (i.e. hallways, cafeteria, etc.) to rooms or areas that can be secured. It is suggested a password be created between those inside the secured room and the person outside who is directing others to that room for safety.

If possible, a Saints Alert message will be sent out advising of the situation and for others to avoid campus until an all-clear message is sent out.

If safe to do so, the person assigned to the Information Desk shall call the offices on the SCC Rustic Campus advising them of the situation, so they can choose to implement their own plan.

The Information Desk shall call the Career Technology Building and SCC Truck Driving Range and notify the instructors of the situation. The instructors at those locations shall then go into lock down mode at their location.

The SCC Security Officer in charge will dial 911 and advise law enforcement of the problem. Law enforcement will be summoned to campus. SCC Building Monitors will report to their preassigned locations and secure (lock) all doors. Building Monitors will also help guide students away from the exit doors if the threat is external. Building Monitors will also guide law enforcement to the threat if the threat is internal.

SCC Security will make rounds to ensure all exterior doors are locked and secure. Building Monitors will move to safe positions where they monitor the entry points in which they are responsible. If the threat is external to the building, students or others wishing to exit the building will be warned about the current threat and advised against leaving until the threat passes (if they insist on leaving, they may do so at their own risk).

Individuals arriving on campus shall be assessed without opening the locked door. It will be the decision of the person responsible for security of the door as to whether or not they are allowed entry. They may summon SCC Security to assist in making this decision.

During a hard lockdown, students, staff, and faculty should stay in their current classroom or office until the threat ends (they should ignore the class schedule and class change times). Students are instructed to remain seated or relocate out of sight through windows or doors if the threat is nearby. Classroom and office doors are locked, and blinds drawn where possible.

When the situation has ended, an all-clear will be announced. Periodic updates should be made over the SCC Intercom and via Saints Alert if the event exceeds an hour. (See 8.2 of this plan).

 

Soft Lockdown is announced in response to a threat off campus, but within the immediate area (e.g. manhunt for a criminal in the area). The order for a soft lockdown must come from a SCC administrator or law enforcement official. An announcement will be made over the SCC intercom system advising the college is in a soft lockdown situation. The reason for the lockdown will also be announced unless it compromises safety.

Law enforcement will be notified by the SCC Security Officer in-charge and advised of the situation. Law enforcement will be asked to come to the SCC Campus to provide additional security (if possible).

A Saints Alert message will be sent out warning everyone about the concern. An all­-clear message will be sent out when the situation has cleared.

SCC Building Monitors will report to their preassigned locations and secure (lock) all doors. Building Monitors will also advise students and others wishing to exit the building of the situation (they may leave at their own risk).

SCC Security will make rounds to ensure all exterior doors are locked and secure. Building Monitors will move to safe positions where they can monitor the entry points in which they are responsible. Individuals arriving on campus shall be assessed without opening the locked door and it will be the decision of the person responsible for security of the door as to whether or not they are allowed entry. They may summon SCC Security in making that decision.

The person assigned to the Information Desk shall call the offices on the SCC Rustic Campus and advise them of the situation, so they can choose to implement their own plan.

The person assigned to the Information Desk shall call the Career Technology Building and SCC Truck Driving Center and notify the instructors of the situation. The instructors at those locations will then go into a soft lock down mode of their own.

Teaching may continue as usual and class changes may occur. An all-clear announcement will be made via the intercom when the situation is over.

 

3.12.2 Responsibilities of other Individuals/Opportunities for Volunteers

Anyone not assigned a role may report to the Emergency Operation Center (will be initially located at the front desk) and volunteer to help. Roles for volunteers may include:

  • Messengers
  • Triage/first aid
  • Traffic direction/control

No emergency is the same; therefore, no plan can dictate how an emergency should be handled. Shawnee Community College will do everything within its power and resources to prevent the loss of life and property.

 

Section Four


 

Priorities

 

4.1 Priority I -Health and Safety of Students, Employees and Visitor

 

4.1.1 Medical Aid -Triage Center, (Hallway outside Nursing Lab in “L” Building) Resources for center:
  • Nursing Students
  • Building Monitors
  • Volunteers with first aid training
  • First responders–Olmsted, Ullin, Karnak, Grand Chain Fire Departments
  • Pulaski County Sheriff’s Department, Illinois State Police
  • American Red Cross
  • Southern Seven nurses

 

4.1.2 Fire Suppression –Resources:
  • Olmsted, Ullin, Karnak, Grand Chain Fire Departments
  • Pulaski County Sheriff’s Department, Illinois State Police
  • Trained Volunteers

 

4.1.3 Search and Rescue – Appoint search/rescue teams; obtain vehicles and other equipment. Resources:
  • Olmsted, Ullin, Karnak, Grand Chain Fire Departments
  • Pulaski County Sheriff’s Department, Illinois State Police
  • Trained Volunteers
  • Shawnee College maintenance employees

 

4.1.4 Utilities Survey – Evaluate condition of utilities and shut off or restore gas, electric, steam, water, and sewer; also evaluate roadways and walkways. Resources: 
  • Campus Security
  • Southern Illinois Electric Coop
  • LP -Fruit Belt Service Company
  • Fort Massac Water District

 

4.1.5 Communications Survey – Evaluate condition of Information Technology (IT) and systems to determine whether to shut down or restore. Resources:
  • SCC Information Technology (IT) Director
  • Information Technology (IT) Staff
  • Clear Wave Communications
  • SCC Maintenance Staff

 

4.1.6 Monitors (ERT) Communications –Supply Command Center and Monitors with technology and equipment to run Incident Command. Resources such as:
  • Telephones
  • Laptop and desktop computers
  • Cellular phones and chargers
  • Handheld radios and chargers
  • Digital cameras
  • Bullhorns
  • Projectors
  • Chalkboards/whiteboards
  • DVR’s and cameras
  • Weather Radios

 

4.1.7 Incident Management -Incident Commander, Planning Section Chief

Evaluate the resources with available information to determine a comprehensive action plan to return the College to full operational status.

 

4.2 Priority II – Shelter and Building Recovery

 

4.2.1 Facility Survey -Evaluate buildings for occupancy. Identify and seal off areas as needed. Resources:
  • Campus Security
  • SCC Maintenance
  • Olmsted, Ullin, Karnak, Grand Chain Fire Departments
  • Pulaski County Sheriff’s Department, Illinois State Police
  • SCC’s Monitors

 

4.2.2 Shelter – Identify usable buildings. Resources:
  • Campus Security
  • SCC Maintenance
  • SCC’s Monitors
  • Red Cross

 

4.2.3 Food/Drinking Water -Inventory and ration supplies as needed. Resources:
  • SCC’s Cafeteria
  • SCC’s Bookstore
  • Red Cross

 

4.2.4 Sewer System -Inspect and repair system or find other alternatives. Resources:
  • Campus Maintenance

 

4.2.5 Campus Communications System – Quickly establish communication system within the College community. Resources:
  • Telephones/ Internet Communications
  • Laptop and desktop computers
  • Cellular phones and chargers
  • Handheld radios and chargers
  • Bullhorns
  • Projectors
  • Voicemail
  • Chalkboards
  • Whiteboards
  • Posters/signs

 

4.2.6 Constituent Relations – Establish communication with the SCC District and media as appropriate. Resources:
  • Saints Alert
  • Media
  • Social Media
  • Printed Material
  • Reader board signs at entrance
  • Email
  • Webpage

 

4.2.7 Criminal Activity Investigation Assistance – Resources:
  • SCC Security
  • Pulaski County Sheriff’s Department
  • Illinois State Police

 

4.2.8 Psychological Assistance – Establish a system or team to handle crisis intervention. Resources:
  • SCC’s Counselors
  • Outside assistance T/B/A

 

4.3 Priority III – Recovery of Valuables and Records

 

4.3.1 Valuable Materials Survey – Identify, survey, and secure valuable campus materials. Resources:
  • SCC Maintenance
  • Library staff
  • Security staff
  • IT (electronic archives)

 

4.3.2 Records Survey – Identify and secure all College records. Resources:
  • Business office staff
  • Human Resource staff
  • IT (electronic archives)
  • Financial Aid
  • Admissions and Records Staff
  • Staff and Faculty (General Records)

 

4.3.3 Academic Survey – Survey college departments to determine requirements to begin operations. Resources:
  • Administration
  • Department Chairs
  • Faculty
  • Staff

 

4.4 Priority IV – Business Continuity

 

4.4.1 Return to Normal Operating Procedures – Identify areas requiring substantial recovery including electronic and physical material. Resources:
  • Administration, Staff, Faculty, and Trustees

 

 

Section Five


 

Public Relations – Information Officer (see 3.3.3)

 

5.1 Constituent Communication

Rapid, accurate, and purposeful communication, including the College’s official statement to the community should be released as deemed appropriate. Precise communication to constituents minimizes the risk of inaccurate, negative, or detrimental information being disseminated to the media.

The Incident Commander authorizes all information released.

 

5.2 Media Relations

The media communicates rapidly with the general public in an emergency. The effectiveness of their message depends on the quality of information they receive. In the absence of information, the media will seek their own sources, which may result in coverage that is detrimental to the institution. Managing media communications during an emergency is critical.

In an emergency, the ICS Information Officer is the SOLE media spokesperson. The Incident Commander authorizes ALL information released to the media (at the direction of the college president, or their designee).
 
 

5.3 Examples of Types of Incidents (Some require activation of the Incident Command)

  • Natural disasters (fire, earthquake, flooding, severe weather)
  • Violent acts (possession/use of weapons, assault, death)
  • Public health issues (contagious illnesses, food poisoning)
  • Police activities (warrants, investigations, arrests, vandalism, etc.)
  • Hate speech or crimes
  • Sex-related incidents (rape, harassment)
  • Computer incidents (hacking, viruses, hate e-mail)
  • Suicide or attempted suicide
  • Drug-related incidents (possession, manufacture, distribution)
  • Missing persons (faculty, staff, students, general public)
  • Bomb Threat
  • Utility Outage

 

 

Section Six


 

Evacuation

 

6.1 Evacuation Procedures

Campus evacuations fall into two categories: Small-scale evacuations of a single area and large-scale evacuations that activate the Incident Command System.

The Monitors will be assigned to each building and serve as evacuation coordinators for all evacuations along with the ICS team and emergency personnel.

 

6.2 Evacuation Plan

IF ASKED TO EVACUATE, EVEN IF PROBLEMS ARE NOT OBVIOUS, IT IS YOUR RESPONSIBILITY TO COMPLY.

 

If an evacuation is ordered, the following steps should be taken:

  • Evacuate the room or area immediately to a pre-established Exterior Safe Zone (noted on attached map) or to an alternative safe area.
  • Take the stairs – DO NOT USE THE ELEVATOR
  • If you have a disability and need assistance in evacuating, notify a fellow building occupant or move to the Area of Rescue Assistance (ARA). Building stair landings or the hall near the ramp on the second floor of “H” Building act as ARAs.
  • Ask persons with disabilities if you can assist them with evacuation. Mobility aids may need to be left behind.
  • The Monitors are liaisons to the Safety Officer. Building Monitors will notify the Safety Officer if there are any persons with disabilities who need assistance.
  • After evacuating, return to the evacuated building ONLY after the Incident Commander gives “all clear” notification through the Monitors.

In the event of a prolonged evacuation, the Monitors will escort people to a safe area designated by the Incident Commander.

 

Evacuation for Persons with Disabilities

 

6.3 Emergency Evacuation for Persons with Physical Disabilities

Please know that people with disabilities and their service animals may be self-sufficient in normal circumstances but need extra assistance in an emergency. Ask the person how you can help them most effectively. Assistance should be offered not assumed.

Note to persons with disabilities: You are encouraged to contact the Special Needs Counselor to discuss the College’s evacuation plan, and to state how you want to be helped in an emergency.

 

6.3.1 Shawnee Community College Staff and Students

In the event of an evacuation, observe these procedures to assist people with disabilities:

  • Be helpful to wheelchair users or others with disabilities
  • Be patient, those with disabilities may need more time in an emergency
  • Be aware that exit corridors and stairwells will be checked for trapped persons, including persons with disabilities who are unable to use stairs
  • Offer assistance when possible

 

6.3.2 Types of Disabilities

People with mobility impairments:

  • The campus of Shawnee Community College has exits in each building, which are ground level. Persons using wheelchairs on ground level floors should evacuate along with other persons. Consider moving to a ground level exit before attempting to use stairs or removing a person from their wheel chair. Because of the inherent danger of hurting or dropping a person in the wheel chair, removing a person from their chair should be done only as a last resort.
  • A concrete ramp is also accessible from the top level on the south side of Building “H”.
  • A wheel chair, located in the “L” Building is available to help evacuate a person with mobility impairments.
  • People with mobility impairments are concerned about being dropped while being lifted or carried. Find out the proper way to move a person and the best exit route before lifting or carrying them.
  • To navigate stairs, you may remove a person who uses an electric wheelchair and evacuate the person, leaving the wheelchair behind. Note: In order to safely carry a person while descending stairs, two persons must use specific techniques, which must be learned and practiced prior to an actual emergency. If you do not know these techniques, or if the person does not wish to be carried, tell the person using the wheelchair to remain on the stair landing, and then tell the ICS safety officer, police, and/or fire personnel immediately.
  • To navigate stairs, persons using manual wheelchairs may be removed from their wheelchairs and evacuated, leaving the wheelchair behind (as described above). Or, they may be evacuated while sitting in the wheelchair. Note: At least four strong people will be needed to carry the person and the manual wheelchair up or down stairs.

 

6.3.2.1 People with vision loss
  • To guide a person with vision loss, ask them to take your arm at the elbow. DO NOT grasp the arm of a person with low vision or blindness. Give the person verbal instructions as you guide the person about steps, rough terrain, doorways, debris, etc. Verbal relay of directions and estimated distances are familiar to a person with vision loss.
  • A service animal could be disoriented in a disaster. People who are blind may need others to lead them and their service animal to safety.

 

6.3.2.2 People who are deaf or hearing impaired
  • Persons with hearing impairments should be made aware of an emergency and how to respond. Write directions on paper. Do not assume that persons with a hearing impairment will know what to do by watching others.

 

6.3.2.3 People with respiratory illnesses
  • Respiratory illnesses can be aggravated by stress. In an emergency, oxygen and respiratory equipment may not be available. Alert emergency personnel about those with respiratory illnesses.

 

6.3.2.4 People with other disabilities
  • Ask the person how you can help them. If necessary, get them to a stairwell landing and tell them to wait there, and then go seek help from Building Monitors, ICS Safety Officer, Police, and/or Fire Personnel.

 

Area of Rescue Assistance

Areas of Rescue Assistance are places where people with disabilities wait for assistance. Building stairwell landings are the Areas of Rescue Assistance. The concrete ramp on the south side of Building “H” may be used as an escape route. Individuals with disabilities should familiarize themselves with campus exits prior to an emergency. There are ground level exits from all Shawnee Community College buildings.

 

6.4 Evacuation -Building Monitors

The Building Monitors are volunteer positions. Training is offered when a position is filled and annually in a group setting by an ICS Safety Officer. See also (3.3.10)

 

6.4.1 Building Monitors

Building Monitors evacuate their building in an emergency. During the evacuation, the Building Monitors direct people to a safe assembly area and communicate with the ICS Safety Officer.

 

6.4.2 Building Monitor Assignment List

See Appendix “J” for List of Building Monitors

 

 

Section Seven


 

Emergency Procedures

 

7.1 General Emergency Procedure

For specific emergencies refer to Sections Eight and Nine.

The GENERAL emergency procedure is:

 

CAMPUS EMERGENCIES

WHEN IN DOUBT, CALL 911

Keep in mind, cell calls to 911 may go to other counties. Don’t assume they know where you are. Be very specific (e.g. “I am on the Ullin Main Campus.” They may need to transfer your call – be patient).

  1. From a cell phone, call the front desk at (618) 634-3200 and dial “0”
    From a campus phone dial “0”Optional Numbers: SCC Security #3232, President’s Office #3260 or #3221
    Monday through Friday 7:45 am – 4:15 pm
    (Security is on duty 24 hours a day but may not always be in the Security Office)For emergencies after hours: from campus phone Dial 911 
  2. When calling 911, the operation may not answer for 8 seconds – do not hang up. 
  3. Clearly state the type of emergency to the telecommunicator (i.e. police, fire, medical).
  4. Clearly state the location of the emergency (Ullin Main Campus) and your name, telephone number and your location.
  5. Describe the emergency and follow the telecommunicator’s instructions.
  6. DO NOT HANG UP UNTIL TELECOMMUNICATOR TELLS YOU TO DO SO.
  7. Anytime 911 is called, contact the Shawnee College Information Desk or SCC Security and make them aware of the situation and that you have dialed 911.

 

7.2 Campus Maps

Building Monitors will use these maps and their best judgment to select an evacuation area. They will consider the type of event, where it is occurring, and where emergency personnel will be needed. They will receive training to help them plan possible escape routes and evacuation areas prior to an emergency situation.

 

7.2.1 Shawnee Community College Exterior Safe Zones

(These are suggested areas. Those evacuating should move to a safe distance from the building and be conscious of emergency vehicles responding to the scene)

 

 

 

7.2.2 Shawnee Community College Interior Safe Zones

 

 

 

Section Eight


 

Specific Emergency Procedures

 

8.0 Emergency Procedures

Specific emergency procedures detailed in this section include:

8.1 Violence Prevention Plan

8.2 Active Shooter / Armed Intruder

8.3 Sexual Assault / Sexual Abuse

8.4 Bombs and Bomb Threats

8.5 Earthquake

8.6 Flooding

8.7 Fire

8.8 Bio-Terrorism or Biological Disaster

8.9 Epidemic / Outbreak

8.10 Hazardous Materials / Spill / Exposure

8.11 Blood borne Pathogens

8.12 National / Regional Emergency

8.13 Protests, Marches & Demonstrations

8.14 Weather Related Emergencies

8.15 Utility Failure

8.16 Major Communications Outage

8.17 Cyberthreat

9.1 Medical Emergency

9.2 Injury / Accident

9.2.1 Mass Casualty Event

Some require activation of the Incident Command, some may not.

 

8.1 Violence Prevention Plan

 

8.1.1 Related College Policies

The College policies listed below are related to and support the institution’s violence prevention efforts.

 

Employee Code of Conduct

Employees are expected to comply with established College rules and also observe all other proper standards of conduct. If an employee fails to maintain proper standards of conduct or violates any of the established rules, the employee will be subject to disciplinary action up to and including termination. Employee Code of Conduct is located at: https://shawneecc.edu/about/policies/policy-manual

 

Student Code of Conduct

Students are encouraged to value the community and to accept responsibility for their individual behavior as well as for the common good. Shawnee Community College’s Student Code of Conduct is primarily a positive guide to the creation of a community that encourages the personal and intellectual development of each person and secondly, a list of behaviors that would interfere with the important work of our community. The Student Code of Conduct is available at: https://shawneecc.edu/student-resources/student-handbook

 

Drug and Alcohol Policy

Shawnee Community College complies with the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act of 1989 which recognize that all employees, faculty and students have the right to a workplace and educational environment that is drug free. Shawnee College does not tolerate the manufacturing, possession, use, or distribution of narcotics, illegal drugs, or controlled substances on College premises or at College-sponsored events, both on and off campus. The following related policies can be found in the student and employee handbook: Drug and Alcohol Abuse (4380) Alcohol and Controlled Substances Compliance and Testing Policy (4381).

 

Sexual Harassment and Assault Policy

In compliance with Title IX of the Education Amendments of 1972, Shawnee College prohibits sexual harassment, including sexual violence and discrimination on the basis of sex in all educational programs and activities. The following related policies can be found in the student and employee handbook: Statement of Policy for Students and Employees (4510). Harassment (4511). Sexual Misconduct-Title VIII (4515). Sexual Harassment Misconduct -Employee Rights (4520). Community Task Force for Coordination and Prevention of Sexual Assaults (4540). See Section 8.3 of this plan for more information.

 

Sex Offense Registry

The Federal Campus Sex Crimes Prevention Act of October 2000 requires higher educational institutions to identify where information pertaining to registered individuals convicted of sexual offenses may be obtained. Shawnee College Security offers this information upon request; however, information may also be retrieved directly from the Illinois State Police Registered Sex Offender Website at: https://www.isp.state.il.us/sor/

As identified by Illinois statute https://www.isp.state.ii.us/sor/, individuals convicted of sex offense crimes are obligated to register with the State of Illinois, and their place of employment, vocation, education or volunteer service. On campus registration is conducted by Shawnee College Security on the Main Campus.

 

Weapons and Firearms Policy

The possession or carrying of weapons, firearms or explosives on Shawnee College property is strictly prohibited and includes the possession or use of fireworks, ammunition, air guns, air soft, or other weapons such as knives, tasers, swords, billy clubs, throwing stars and nunchucks. The following policy can be found in the student and employee handbook: Conceal Carry (4384)

 

8.1.2 Reporting Responsibilities and Procedures and Confidentiality of Reports

To the extent practicable, victims or witnesses of Campus Violence should report all relevant details of an incident including, but not limited to: the date and time of the incident, and the name and contact information of the individuals involved. The College shall endeavor to handle all reports in a secure and responsible manner. Confidentiality will be maintained to the extent allowed by law. Within the Campus Community, the College shall only disclose reported information to those with responsibilities under this Plan or as advised as necessary by the President or their appointee.

Further information regarding Shawnee College Security, including the Shawnee College Annual Security Report can be found at the following location:

https://www.shawneecc.edu/about/security/annual-security-report

 

False Reporting

Deliberately false or misleading reports of violence under this policy will be handled as incidents of unacceptable personal conduct, and any individual making such false or misleading reports will be subject to disciplinary action under the appropriate College policy. A person who makes a false or misleading report to law enforcement may be subject to criminal charges as well.

 

Notice of Orders of Protection and No Contact Stalking Orders

As a precautionary measure, campus members who have been granted a court order of protection or a no contact stalking order are encouraged to disclose the matter to the Campus Security at (618) 634-3232.

 

8.1.3 The Campus Behavioral Threat Assessment Team (CBTAT)

The Campus Behavioral Threat Assessment Team (CBTAT) is responsible for the review, investigation (including any interim remedial steps or disciplinary action) and follow-up on incidents of Campus Violence. Team Members undergo annual training which may include case studies and/or assessment exercises. The Shawnee College President shall evaluate the team’s procedures and effectiveness based on comments of the community, best practices and updated methodologies.

 

CBTAT Members

The Campus Behavioral Threat Assessment Team (CBTAT) is comprised of staff and faculty selected by the college president. The president will select one person to direct the team.

The CBTAT Team Director, or designee, shall review reports of individuals involved in (1) actions of Imminent Danger and (2) all reports of Concerning Behavior received directly or forwarded by other offices. In consultation with appropriate personnel, Campus Security shall take action to address, mitigate and resolve such incidences; and/or instruct advise the CBT AT Team Director to further review and act upon those incidences for which he or she determines that such intervention would be helpful.

Upon receipt of a report from the Director, CBTAT shall endeavor to complete the following in a timely fashion:

  • Conduct a thorough, fact-based, and comprehensive investigation and threat­ assessment
  • Recommend interim remedial steps, pending the outcome of the investigation, to protect the victim and the College Community
  • Address aberrant, dangerous or threatening behavior on campus
  • Provide guidance and best practices for preventing violence
  • Work with the affected College units or departments to develop and implement targeted, unit-specific plans to address the incident’s effects and to prevent the reoccurrence of similar incidences
  • Identify on campus and off campus support services (such as mental health services and crisis management) for individuals affected by the behavior
  • Provide post-incident assessment and evaluate the effectiveness of the College’s response to incidents on a case or aggregate basis. The Campus Behavioral Threat Assessment Team is not intended to address routine workplace or academic issues. All employees are required to cooperate with requests from CBTAT relative to successfully monitoring any Campus Violence

 

8.1.4 Campus Safety Committee

In compliance with the Illinois Campus Security Enhancement Act of 2008, the College has formed a Campus Safety Committee to supplement the work of the Director and CBTAT by offering education, research and training on violence prevention to the Campus Community.

Objectives

The Campus Safety Committee shall endeavor to:

  • Evaluate and provide recommendations on the procedures articulated in the Campus Safety Plan;
  • Incorporate violence prevention strategies into related policies and/or procedures
  • Periodically meet with and train those selected as Shawnee College Building Monitors (See 3.13 Building Monitors)
  • Develop promotional campaigns and annual training programs to educate the College Community on the Plan and violence prevention strategies.
  • Committee members are selected from staff and faculty. See Appendix “F.”

 

8.1.5 Federal and State Regulations Related to Violence Prevention

The following are some of the federal and state regulations related to violence prevention:

A. The U.S. Department of Education

http://www2.ed.gov/about/offices/list/ope/policy.html

  • The Federal Student Right to Know and Campus Security Act (Clery)
  • Higher Education Act of 1998
  • Higher Education Opportunity Act, 2008

B. 1988 Federal Drug Free Workplace Act

http://www.dol.gov/elaws/asp/drugfree/screen4.htm

C. Reauthorization of Violence Against Women Act, 2013

http://www.govtrack.us/congress/bills/113/s47/text

D. Illinois Campus Security Enhancement Act 2008, (110 ILCS 12/)

http://www.ibhe.org/

E. Illinois Gun Safety and Responsibility Act – Conceal and Carry, 2013

http://www.isp.state.il.us/

F. Illinois Child Abuse and Neglect Reporting Act

http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1460andChapterID=32

G. Illinois Campus Demonstrations Act

http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActlD=1053andChapterlD=18

H. Illinois Mental Health and Developmental Disabilities and Confidentiality Act

http://www.ilga.gov/legislation/ilcs/ilcs3.asp?Act1D=2043andChapterlD=57

 

8.1.6 Policy Review and Modification

The College reserves the right to modify or amend this Policy at any time. Any modifications shall not be retroactively applied to any pending investigations.

 

8.1. 7 Violence Prevention Plan Overview

Shawnee Community College has zero tolerance for Campus Violence and is committed to providing the Campus Community with an environment that is free of violence and potentially life-threatening behaviors. Violent Behavior and Threatening Behavior, as defined below, (A) committed by or against any member(s) of the Campus Community, and (B) occurring on College-owned, and/or leased property and buildings OR in connection with any College program or activity, will not be tolerated.

Definitions of Prohibited Behavior

  • Violent Behavior includes any behavior, whether intentional or reckless, which results in bodily injury to one’s self, another person and/ or damage to property.
  • Threatening Behavior includes any behavior, whether intentional or reckless, that by its nature would be interpreted by a reasonable person as intent to harm one’s self, another person or damage property belonging to another. Threatening Behavior may be oral, written, or communicated through multimedia means.
  • Campus Violence encompasses Violent Behavior and Threatening Behavior. Depending on the circumstances, it may include, but is not limited to:
    • Physically assaulting a person, or physical threats to inflict physical harm.
    • Evidence of significant violent ideations or the expression of violent ideas beyond the scope of a course curriculum.
    • Arson, sabotage, equipment vandalism, damaging or destroying property, throwing or hitting objects.
    • Displaying or using a weapon; displaying or using an object which appears to be a weapon in a threatening manner; and/or carrying a firearm of any kind onto campus property.
    • Intimidating, threatening language, or a pattern of hostile and/or abusive language directed to engage in violence against a person that leads a reasonable person to expect that violent behavior may occur.
    • Stalking, domestic and dating violence, as defined by the Violence Against Women’s Reauthorization Act of 2013.

 

Sanctions

Individuals in violation of the College’s violence prevention policies may be removed and/ or barred from College property pending the outcome of an investigation and are subject to the imposition of interim remedial steps and disciplinary action up to and including expulsion and termination, consistent with College policies, rules, and collective bargaining agreements. Individuals may also be referred to law enforcement authorities for investigation and prosecution. 

 

8.1.8 Disturbance, Fights or Physical Abuse

Do not ignore a potential dangerous situation. If you hear yelling or threatening language, confront it or ask someone for help. Knock on a closed door and ask if everything is all right or approach and ask if there is a problem. It is better to interrupt a situation than to ignore it. If you are uncomfortable, call for help. Usually a call to SCC’s Security (from a cell phone call 618-634-3200 and dial “O”, from a campus phone dial “O” or you can dial 634-3232 for the Security Office) can generate help quickly. If after hours, dial 911, and tell them exactly where you are calling from.

If you witness a fight or physical abuse, do not get involved but contact SCC’s Security (from a cell phone call 618-634-3200 and dial “O”, from a campus phone dial “O”) call immediately. If it is safe to do so, stand by and monitor the situation and advise the operator of the situation. If in doubt, call 911.

 

8.1.9 Communication Criteria

Communications containing any of the following references should be immediately reported to campus security at 618-634-3200 ext. “O”. If in doubt, call 911. In cases involving students, an Incident Report will be completed by security using the SCC Incident Report Form found in Appendix “G.” The report shall be forwarded to the Director of I.T. and Campus Security and copied to the Vice President of Student Services.

Threats

All threats of harm to employees and students received in writing, by telephone, e-mail or fax, through an informant, or in-person should be reported.

Inappropriate Communications

Many communications are not explicit threats but are cause for concern. Any of the following should be reported:

  • A complaint or sense of outrage over a college incident.
  • Evidence of suspicious behavior, stalking behavior, or research into personal affairs of the employee or student.
  • References to death, suicide, weapons, violence, assassinations, acts of terrorism.
  • Obsessive desire to contact the employee or student.
  • Belief the employee or student owes the person money or affection.
  • Perception of the employee or student as someone else.
  • References to public figures that have been attacked.
  • References to individuals who attacked public figures or committed acts of violence or terrorism.
  • References to mental illness, such as psychiatric care, anti-psychotic medication, etc.
  • References to bodyguards, security, safety, danger, etc.

Immediate Steps

In the event that a staff member has reason to believe that a person may represent a potential threat to others, the actions listed below are to be taken. These steps apply only to situations in which the student is presenting no immediate threat.

  1. Take all comments about doing harm to others seriously, especially if details about how the acts are to be carried out are shared.
  2. Immediately report concerns to the Vice President of Student Success and Services. If not available, then report concerns to the Vice President of Academic Affairs and Student Learning.
  3. Under no circumstances should an untrained person attempt to assess the severity of the risk; all assessment of threats, attempts, or other risk factors must be left to the appropriate professionals. NOTE: It is important to avoid inappropriately labeling or stigmatizing individual students because they appear to fit a specific profile or set of early warning indicators. It is okay to be worried about a person, but it is not okay to overreact and jump to conclusions.

Early Warning Signs

It is not always possible to predict behavior that will lead to violence. However, educators and students can recognize certain early warning signs. In some situations and for some people, different combinations of events, behaviors, and emotions may lead to aggressive rage or violent behavior toward self or others. A good rule of thumb is to assume that these warning signs, especially when they are presented in combination, indicate a need for further analysis to determine an appropriate intervention.

Research indicates that most people who become violent toward self or others feel rejected and psychologically victimized. In most cases, people exhibit aggressive behavior early in life and, if not provided support, will continue a progressive developmental pattern toward severe aggression or violence. However, research also shows that when people have a positive, meaningful connection to another person – whether it is at home, in school, or in the community the potential for violence is reduced significantly.

None of these signs alone is sufficient for predicting aggression and violence. Moreover, it is inappropriate – and potentially harmful – to use the early warning signs as a checklist against which to match individual people. Rather, the early warning signs are offered only as an aid in identifying and referring people who may need help. You should only use the early warning signs for identification and referral purposes – only trained professionals should make diagnosis. According to a report entitled Early Warning, Timely Response: A Guide to Safe Schools, the following early warning signs are presented with the following qualifications. They are not equally significant and they are not presented in order of seriousness. The early warning signs include:

  • Social withdrawal. In some situations, gradual and eventually complete withdrawal from social contacts can be an important indicator of a troubled person. The withdrawal often stems from feelings of depression, rejection, persecution, unworthiness, and lack of confidence.
  • Excessive feelings of isolation and being alone. Research has shown that the majority of people who are isolated and appear to be friendless are not violent. In fact, these feelings are sometimes characteristic of people who may be troubled, withdrawn, or have internal issues that hinder development of social affiliations. However, research also has shown that in some cases feelings of isolation and not having friends are associated with people who behave aggressively and violently.
  • Excessive feelings of rejection. In the process of growing up, and in the course of adolescent development, many young people experience emotionally painful rejection. People who are troubled often are isolated from their mentally healthy peers. Their responses to rejection will depend on many background factors. Without support, they may be at risk of expressing their emotional distress in negative ways -including violence. Some aggressive people who are rejected by non-aggressive peers seek out aggressive friends who, in turn, reinforce their violent tendencies.
  • Being a victim of violence. People who are victims of violence-including physical or sexual abuse-in the community, at school, or at home are sometimes at risk themselves of becoming violent toward themselves or others.
  • Feelings of being picked on and persecuted. People who feel constantly picked on, teased, bullied, singled out for ridicule, and humiliated at home or at school may initially withdraw socially. If not given adequate support in addressing these feelings, some people may vent them in inappropriate ways -including possible aggression or violence.
  • Low school interest and poor academic performance. Poor school achievement can be the result of many factors. It is important to consider whether there is a drastic change in performance and/or poor performance becomes a chronic condition that limits a person’s capacity to learn. In some situations -such as when the low achiever feels frustrated, unworthy, chastised, and denigrated -acting out and aggressive behaviors may occur. It is important to assess the emotional and cognitive reasons for the academic performance change to determine the true nature of the problem.
  • Expression of violence in writings and drawings. People often express their thoughts, feelings, desires, and intentions in their drawings and in stories, poetry, and other written expressive forms. Many people produce work about violent themes that for the most part is harmless when taken in context. However, an over representation of violence in writings and drawings that is directed at specific individuals (family members, peers, other adults) consistently over time, may signal emotional problems and the potential for violence. Because there is a real danger in misdiagnosing such a sign, it is important to seek the guidance of a qualified professional -such as a psychologist, counselor, or other mental health specialist-to determine its meaning.
  • Uncontrolled anger. Everyone gets angry; anger is a natural emotion. However, anger that is expressed frequently and intensely in response to minor irritants may signal
    potential violent behavior toward self or others.
  • Patterns of impulsive and chronic hitting, intimidating, and bullying behaviors. People often engage in acts of shoving and mild aggression. However, some mildly aggressive behaviors such as constant hitting and bullying of others that occur early in people’s lives, if left unattended, might later escalate into more serious behaviors.
  • History of discipline problems. Chronic behavior and disciplinary problems both in school and at home may suggest that underlying emotional needs are not being met. These unmet needs may be manifested in acting out and aggressive behaviors. These problems may set the stage for a person to violate norms and rules, defy authority, disengage from school, and engage in aggressive behaviors with other people and adults.
  • Past history of violent and aggressive behavior. Unless provided with support and counseling, a person who has a history of aggressive or violent behavior is likely to repeat those behaviors. Aggressive and violent acts may be directed toward other individuals, be expressed in cruelty to animals, or include fire setting. People who show an early pattern of antisocial behavior frequently and across multiple settings are particularly at risk for future aggressive and antisocial behavior. Similarly, people who engage in overt behaviors such as bullying, generalized aggression and defiance, and covert behaviors such as stealing, vandalism, lying, cheating, and fire setting also are at risk for more serious aggressive behavior. Research suggests that age of onset may be a key factor in interpreting early warning signs. For example, people who engage in aggression and drug abuse at an early age (before age 12) are more likely to show violence later on than are people who begin such behavior at an older age. In the presence of such signs it is important to review the person’s history with behavioral experts and seek parents’ observations and insights.
  • Intolerance for differences and prejudicial attitudes. All people have likes and dislikes. However, an intense prejudice toward others based on racial, ethnic, religious, language, gender, sexual orientation, ability, and physical appearance – when coupled with other factors -may lead to violent assaults against those who are perceived to be different. Membership in hate groups or the willingness to victimize individuals with disabilities or health problems also should be treated as early warning signs. ff Drug use and alcohol use. Apart from being unhealthy behaviors, drug use and alcohol use reduces self-control and exposes people and youth to violence, either as perpetrators, as victims, or both.
  • Inappropriate access to, possession of, and use of firearms. People who inappropriately possess or have access to firearms can have an increased risk for violence. Research shows that such youngsters also have a higher probability of becoming victims. Families can reduce inappropriate access and use by restricting, monitoring, and supervising people’s access to firearms and other weapons. People who have a history of aggression, impulsiveness, or other emotional problems should not have access to firearms and other weapons.
  • Serious threats of violence. Idle threats are a common response to frustration. Alternatively, one of the most reliable indicators that a youth is likely to commit a dangerous act toward self or others are a detailed and specific threat to use violence. Recent incidents across the country clearly indicate that threats to commit violence against oneself or others should be taken very seriously. Steps must be taken to understand the nature of these threats and to prevent them from being carried out. (Source: Early Warning, Timely Response: A Guide to Safe Schools.) 

 

8.2 Active Shooter or Armed Intruder

 

8.2.1 Overview

Active Shooter or armed intruder situations are unpredictable, dynamic and evolve rapidly. Thus, there is no strategy that can plan for all circumstances. If SCC experiences an active shooter event, you should remain as calm as possible and then react in a rational manner based upon the facts you have. The easiest thing to remember is to RUN from a shooter and warn others. If you cannot run because the shooter is too close, HIDE. And last, if you cannot escape the shooter, and you are being threatened, you must FIGHT.

NOTE: As a last resort, faculty, staff or students may need to confront and fight an armed intruder. Refuse to be a victim!

In any active shooter event (described below), it is paramount that you or someone with you dial 911 as soon as safely possible (be specific which SCC Campus is under attack) and also call the sec Main Campus Information Desk at (618) 634-3200 to advise them of the situation. They will need to know a description and location of the shooter and the direction in which the shooter is moving so others can be warned to take cover. You should also take the following actions:

If the shooter is inside your building:

  • If safely possible, flee the area and move away from the shooter warning others as you flee.
  • (If the shooter is outside, do not leave the building unless you can exit in a direction away from the shooter).
  • Move to a classroom or other interior room.
  • Turn off all lights, close and lock windows and doors, close blinds.
  • Barricade door with anything heavy, if not lockable.
  • Warn others to move to protected areas.
  • Get yourself and others on the floor of the room away from any windows and spread out. If possible hide behind/under something.
  • Silence cell phones and other devices; remain silent.
  • Remain in place until given the all clear by an identifiable police or security officer.

If the shooter enters your office/classroom:

  • There is no absolute answer for this scenario -response must be based on the situation, including the shooter, type of weapon, and your own intuitions and common sense.
  • Attempting to overtake the suspect with force, throwing hard objects at their face/head, or grabbing the gun barrel is always the last resort that should be considered, but if the shooter intends to kill you, you should do everything you possibly can to avoid being a casualty.
  • Negotiating may work in a hostage taking situation, but if the shooter has already fired shots, then you should plan to overtake the suspect as described.
  • “Playing dead” may work if the suspect has already fired shots where you are located.

If you are outside:

  • Move away from the location of the active shooter and/or sounds of gunshots.
  • Warn others to take immediate cover.
  • Look for appropriate cover/protection (brick walls, retaining walls, large trees, parked cars, etc.).
  • Remain silent; silence cell phones.

Points to remember:

  • There may be more than one (1) shooter.
  • Do not touch anything in the area, as it is a crime scene.
  • Prepare a plan of action in advance -predetermine possible escape routes for yourself, and always know where exits are located.
  • When fleeing, get as far away from the shooting scene as quickly and safely possible -do not take/carry anything with you.

Police response and you:

  • Police will quickly respond to the area in which shots were last heard and attempt to immediately engage/contain the active shooter.
  • First arriving officers will not stop to assist the injured or evacuate
  • personnel. If you can safely help them, do so. But do not compromise your safety.
  • Do exactly as police tell you.
  • Keep your hands empty and visible at all times.
  • If you know where the shooter is, quickly tell the officers.
  • DO NOT get in the way of officers.

IF YOU ARE IN A SAFE AREA, NOTIFY OTHERS ON CAMPUS THROUGH TELEPHONE, TEXT OR E-MAIL IF YOU HAVE IMPORTANT INFORMATION.

ALWAYS TELL A 911 OPERATOR YOU ARE CALLING FROM THE ULLIN MAIN CAMPUS.

 

8.2.2 You Should Note and Report
  • What the intruder is wearing
  • Gender
  • Height and weight
  • Other descriptions unique to the individual (tattoos, hair color, facial hair)
  • Types of Weapons
  • Direction of travel or building entered.

 

8.2.3 If Confronted by a Threatening Person
  • Remain calm. Be cooperative and patient. Time is on your side.
  • Offer to listen. Do not judge or argue. Treat concerns as important and valid. A person in a crisis responds best to someone who is listening, understanding, respectful and non-threatening
  • Allow the hostile person his or her personal space (at least 5 feet).
  • If you are standing, stand at an angle to the individual, not face-to-face.
  • Keep your hands in plain view, preferably at your sides.
  • Do not make gestures of physical contact that might seem threatening.
  • Maintain polite eye contact. Keep gestures and body language open and non-threatening. Use low, soft, slow voice when speaking. Ask/tell the person before you make any moves.
  • Be truthful -to lose credibility is dangerous. Assure the person you will do everything you can to resolve his or her grievances in a fair manner.
  • Ask the aggrieved party to suggest a solution. A person in crisis will be more accepting of a solution that he or she helped formulate.
  • Always look for a win-win outcome. Retaining dignity (saving face) is critical to someone in a crisis.
  • Be observant. Note the type and number of weapons, state of mind, what was said, and where you are. If you are released or escape, this information will be needed by police to ensure the safety of others.

 

8.2.4 Securing the Building

Some buildings on the sec campus may be locked downed as determined by the Incident Commander. If needed, members of the Emergency Response Team or Building Monitors will post “this building closed -do not enter” signs on doors, and Building Monitors or security staff will lock buildings (See 3.3.11).

 

8.3 Sexual Assault (Rape) or Sexual Abuse

When the College is notified of a rape or sexual abuse crime, which has occurred on campus, the College Administration must protect the identity and right to privacy of the survivor and the alleged perpetrator (law enforcement should be notified if they have not been contacted). News of the incident should be contained as much as possible. Appropriate response by College staff will be directed at minimizing the fear of fellow students and preventing the spread of rumors. Any services provided to the victim and her/his family shall be kept confidential and coordinated with outside providers – such as the Cairo Women’s Center (618-734-4357), Guardian Family Services in Massac County (618-524-HELP or 618-524-4357) or The Women’s Center Inc., located in Carbondale (1-800-334-2094 24-Hour Hotline or http://www.thewomensctr.org/). The Vice President of Student Services can assist victims in locating the most appropriate and convenient rape crisis intervention services.

Sexual assault (rape) or sexual abuse will be defined according to Illinois statue. Criminal charges will be determined by law enforcement or states attorney.

 

Rape is a crime of violence.

For the rape survivor, it often is an experience of fear, loss of control, humiliation, and violence. Rape survivors may experience a full range of emotional reactions. It is extremely beneficial for rape survivors to seek emotional support regarding the assault.

 

According to Illinois law

  • Both women and men can be raped.
  • The rapist can be male or female.
  • If the rapist touched or penetrated you, or forced you to touch him/her in any way without consent, it is illegal.
  • It doesn’t matter what you were wearing during the attack-dressing in a certain way doesn’t mean you gave your consent.
  • You can change your mind about having sex at any time; if you want to stop whatever sexual activity is happening, it should stop immediately.
  • “Consent” means agreeing to sex of your own free will; it doesn’t mean that you submitted because you were threatened or forced.

 

RAPE ONLY BECOMES A CRISIS TO BE MANAGED BY COLLEGE STAFF WHEN ONE OR MORE OF THE FOLLOWING CONDITIONS EXIST

  • A rape occurs on campus.
  • A member of the rape survivor’s family requests College intervention.
  • A friend of the rape survivor requests an intervention.
  • Rumor/myth about a rape is communicated.

 

When one or more of the above conditions exists, the following should be implemented (steps must also be taken to protect the survivor’s identity and right to privacy)

  • If the rape occurred on campus, dial 911 (from any campus phone or cell phone) and call 618-634-3200 and dial “O” from any phone and advise the operator of the incident and ask SCC Security to respond.
  • If the rape occurred on campus, secure the crime scene and if necessary move the victim to a safe location.
  • If possible obtain names and contact information from all present. Document as much information regarding the incident as is possible (remember that all clothing, vehicles etc., could be considered evidence).
  • Provide space in the school for the rape survivor and identified peers to receive support services.
  • Shawnee Community College Security will notify the College’s Administration via their chain of command.
  • Advise all present not to divulge any information regarding the incident unless directed to do so by law enforcement.
  • Encourage rape survivor to seek additional support available from the Cairo Women’s Center (618-734-4357), Guardian Family Services in Massac County (618-524-HELP or 618-524-4357) or The Women’s Center Inc., located in Carbondale (1-800-334-2094 24- Hour Hotline or http://www.thewomensctr.org/)
  • Dismiss classes as appropriate.
  • Notify the Vice President of Student Success and Services immediately.
  • Crisis team should develop a communications plan to handle information regarding the incident.
  • SCC Security must complete the Incident Report Form (Appendix G) and provide the report to the administration within 24 hours of the incident.
  • It is imperative that all records related to rape incident and services be housed in a confidential file.
  • Emergency Crisis Team should meet as soon as possible to determine if an unsafe condition exists (example – poor lighting).

 

RIGHTS OF STUDENT VICTIMS OF SEXUAL ASSAULT OR RAPE

  1. The right to immediate medical care, free counseling services, and availability of a victim advocate;
  2. The right to request an interim separation order from the Vice President of Student and Administrative Services pending a hearing;
  3. The right to have a person of their choice (a victim advocate) accompany them throughout the disciplinary hearing;
  4. The right to remain present during the entire hearing;
  5. The right not to have their past sexual history considered during the hearing;
  6. The right to be informed of the outcome of the hearing;
  7. The right to have a victim advocate speak for the victim in a hearing in the victim’s presence. If it would cause unnecessary psychological stress or otherwise endanger the victim in the opinion of the judicial advisor. The college recognizes that normal procedures of witness confrontation are usually preferable for the promotion of due process, but that victims of sexual assault and rape may require these additional protections. 

 

8.4 Bombs and Bomb Threats

 

“Bombs can be made to look like almost anything and can be placed or delivered in different ways. The probability of finding a bomb that looks like a bomb is low. The only common denominator between bombs is that they are designed and intended to explode.” – Bureau of Alcohol, Tobacco & Firearms

 

8.4.1 Suspected Packages

IF YOU SUSPECT AN ITEM DELIVERED TO CAMPUS MAY BE A BOMB:

  • DO NOT MOVE THE ITEM!
  • Calmly notify others in the area and gather your personal property if you can do it safely and quickly and evacuate.
  • If there is a fire alarm in your area, DO NOT ACTIVATE IT.
  • Call SCC Security at 618-634-3200 ext. “O”. DO NOT USE CELLULAR PHONES or RADIOS! It could set off a bomb.
  • Clearly state the location of the suspicious package, your name, location, and telephone number from which you are calling.
  • Do not hang up until told to do so.
  • If possible, locate a staff or faculty member to help assist with the evacuation.
  • Students should never leave personal property behind as it will impede the search for a possible bomb. That is assuming the property is nearby and easily accessible.
  • Do not delay evacuating in order to go get personal property.
  • Return to area will be allowed ONLY after the Incident Commander or Shawnee College Administrator gives the “all clear” notice.

 

8.4.2 Bomb Threats

All bomb threats must be taken seriously. Bomb threats can be delivered in-­person, via telephone, or in writing. The most dangerous threats are in-person; the most common threats come via telephone.

 

8.4.3 In-Person Bomb Threat

The person involved may be unstable and/or delusional. The threat may be directed at an individual, group, or himself. If a person announces a bomb threat to you:

  • Remain calm
  • Do not approach the individual. Never get close enough to panic the person or be used as a hostage
  • If possible, try to separate the individual from other people.
  • Try to get someone to call (in order) 911 and SCC Security at 618- 634-3232.
  • Talk to them in a calm manner; put them at ease as much as possible.
  • Try to get the individual to talk and let them do most of the talking; ask questions about the bomb, its location, and description.
  • Let law enforcement replace you as the negotiator when they arrive.
  • When you are replaced, relay what you learned to a police officer.
  • Immediately write down everything you remember.
  • Remain accessible to law enforcement until you are told you can go.

 

8.4.4 Telephone Bomb Threat
  • Remain calm.
  • If the caller allows you to talk, ask questions from checklist in APPENDIX C; keep the caller talking as long as possible.
  • While talking, signal a co-worker to call SCC Security 618-634-3232.
  • Security will notify other personnel required; including 911.
  • The Incident Commander will evacuate the building, if necessary, using Building Monitors and the Pulaski County Sheriff Department and the Illinois State Police.
  • Students should take personal belongings with them when evacuating and while moving to Safe Zones.
  • Return to the building will be allowed ONLY after Building Monitors give the “all clear” notification.

See Appendix C for the Telephone Bomb Threat Checklist

 

8.5 Earthquake

 

Earthquakes strike without warning. A large earthquake in the SCC area is likely and no one knows when it will happen. Know what to do before an earthquake strikes.

 

8.5.1 Earthquake if you are indoors:
  • Take cover under or next to a solid piece of furniture (such as a desk or table) or against an inside wall and hold on. Avoid areas where glass, mirrors, or pictures could shatter or where bookcases or furniture could fall. Do not stand in doorways.
  • If inside – stay inside. Running outside increases the risk of being injured. When it is safe to do so, evacuate the building.

 

8.5.2 Earthquake if you are outdoors:
  • If outdoors, stay outdoors and move into the open – away from buildings, trees, light poles, and utility wires.
  • Once in the open, sit down until shaking stops.

Expect aftershocks. Although aftershocks may be smaller than the initial quake, they can bring down weakened structures. Aftershocks can occur hours, days, weeks, or even months after the initial quake.

 

8.5.3 After the earthquake:
  • Expect aftershocks, they may be as intense as the initial earthquake.
  • Check for injured persons in your building or area. Do not move the injured person unless there is serious danger to the person’s safety.
  • Remain calm and evacuate the building or area in an orderly manner.
  • NO SMOKING, or open flame, there may be gas leaks.
  • If you smell gas in your building, evacuate immediately.
  • Stay away from fallen or damaged electric wires.

 

IF ASKED TO EVACUATE, IT IS YOUR RESPONSIBILITY TO COMPLY.

Follow evacuation procedures:

  1. Walk -do not run -to the nearest exit.
  2. If you are on an upper floor, take the stairs. DO NOT USE THE ELEVATORS.
  3. Assist any persons with disabilities or injuries.
  4. Evacuate to the outdoors. Go to a pre-established Exterior Safe Zone Area or away from building. (See Evacuation and Evacuation Map page)
  5. Notify a staff or faculty member if there are persons with disabilities or injuries inside.
  6. Do not reenter the buildings until told that it is safe by SCC’s Building Monitors.

The Incident Commander will verify that Pulaski County ESDA emergency number has been contacted.

 

8.6 Flooding

 

What to do before a Flood

Have emergency supplies available. Keep a portable, battery-operated radio and flashlight. Determine if you are in a flood-prone area and what the average flood depths are in the community.

 

During and after heavy rains

  • Listen to the radio or television for weather information and instruction.
  • If water enters the facility, turn off all utilities in the area. Disconnect electrical appliances, but don’t touch electrical equipment if the floor is wet or under water. Stay away from water on the floor.
  • Be aware of loose and downed electric wires and falling or fallen objects.
  • Do not drive in flooded areas, 6 inches of water is enough to float a car.

 

After a Flood

  • Listen to the radio or television for advice and instructions.
  • Report broken utility lines or other hazards to a staff or faculty member.
  • Locate usable openings if swollen doors, mud, or buckled floors prevent regular doors from being used.
  • Remember that water may be contaminated. Listen to the radio for instructions about using tap water or other water.
  • Avoid walking through floodwaters. Moving water that is only six inches deep can sweep you off your feet.

 

8.7 Fire

 

Memorize the location of fire extinguishers, exits, and pull stations in your area. If a fire alarm sounds, evacuate the building immediately. Always evacuate when you hear the fire alarm or when you see the alarm strobes flashing. Evacuate and proceed to the nearest Evacuation Area (See 7.2.1 for exterior safe zone map).

 

8.7.1 If you discover a fire and/or smoke:
  • Only try to extinguish a fire if it is minor and can be easily put out with a portable fire extinguisher and you are trained to use it.
  • Report the fire and/or smoke by activating the nearest fire alarm.
  • Start evacuation procedures and ensure 911 is called.
  • Evacuate to a safe area away from the building.
    • Isolate the fire by closing doors on your way out; but DO NOT LOCK THE DOORS.
    • Assist persons with disabilities
    • Do NOT use elevators when evacuating – use the stairs!
    • Do NOT stop for personal belongings
    • Do NOT stand or walk in the smoke. Instead, drop to your knees and crawl to the nearest exit, if possible, cover your nose and mouth with a cloth to avoid inhaling smoke.
  • Give information on the location of persons with disabilities to SCC’s ICS Safety Officer and emergency responders.
  • The Incident Commander will announce an “all clear” when the building is safe to re-enter.

 

8.7.2 If you become trapped:
  • If possible, call 911.
  • Clearly tell the dispatcher you are reporting a fire. Give your name, location of the fire (building, floor, room number), and phone number.
  • Do not hang up until told to do so.
  • If a window is available, open it and escape. If you cannot escape, place an article of clothing (shirt, coat, etc.) outside the window as a marker for emergency personnel.
  • Stay near the floor, to breathe the least smoke.
  • Cover your mouth with clothing to avoid smoke inhalation.
  • Do not open door if smoke is coming in around it or feels hot.
  • Shout to alert emergency personnel of your location.

Notify both the fire department and ICS Safety Officer if you think someone may be trapped in the building.

 

8.8 Bio Terrorism or Biological Disaster

 

8.8.1 Toxic Gas Release

If toxic chemicals are released in the community, outside air can be a hazard to your health. Take shelter immediately.

  • College officials will contact local authorities immediately.
  • Close doors and windows.
  • Maintenance will turn off air conditioners and/or ventilation systems.
  • If unsure ventilation in a large building is off, seek shelter inside a room and close-off ventilation ducts and seal openings under doorways.
  • Stay inside until the Building Monitors give the “all clear” notification through public safety and/or Building Monitors.

 

8.9 Epidemic/Outbreak

 

8.9.1 Reporting Infection

If a person becomes ill with the flu and believes it may be avian flu, the individual should have the flu verified by their own health care provide and report it to their local Health Department immediately.

 

8.9.2 College Operations

The College’s decision to remain open will depend on the timing of the outbreak and whether the outbreak is national or local. sec will coordinate with the local Health Department.

The College may cancel programs such as sporting events and performances on campus. If the College is forced/decides to close, sec could be closed for long periods of time. The Financial/Administrative Section Chief shall determine how to pay staff.

If a regional/national outbreak occurs, non-essential staff may be furloughed. The Incident Commander in consultation with the college president will jointly make the decision whether to downsize.

 

8.10 Hazardous Materials/Spills/Exposure

 

8.10.1 Asbestos

Some buildings may contain asbestos containing materials. Undisturbed and undamaged, asbestos is not harmful. However, if an asbestos-containing material (ACM) or presumed asbestos containing material (PACM) is disturbed, asbestos fibers can be released and cause an inhalation hazard. In the event of a fiber release episode the following suggestions are provided:

  • Evacuate the room or area involved and immediately move away from the building. Confine particles by shutting door(s).
  • The air conditioning and/or heating should be turned off as soon as possible by the sec maintenance staff.
  • Return to the evacuated building will be allowed ONLY after SCC’s maintenance and administration officials have examined the situation and concluded the building is safe. This may involve an inspection by experts to determine if the particles contain asbestos. If so, a professional asbestos removal service will be utilized and will certify the building safe before students reenter.

 

8.10.2 Chemical Spills & Releases

If the substance presents a clear and immediate danger to building occupants and cannot be controlled, take the following steps:

  1. Confine the substance by shutting the door(s) or closing the supply valve(s), e. g. a gas shutoff valve in the event of a gas leak. Shawnee Community College does not heat with natural gas; however, a few small LP tanks are located on campus with and have shut off valves on top of the tanks.
  2. Call Shawnee Community College Security and Maintenance at 618-634- 3200 ext. “O”. If after hours or in doubt call 911.
  3. Clearly say you are reporting a chemical spill/release and the:
    • Name of material (if known)
    • Exact location of the spill or release
    • Extent of contamination (i.e. water system, air handling system)
    • Quantity (if known)
    • Appearance & characteristics (i.e. solid, liquid, gas, odor, color)
    • Injuries
    • Your name, department and phone number
  4. If needed, the local fire department will be alerted and a chemical cleanup company can be contacted.
  5. Evacuate the room and building to an evacuation area.
  6. Return to the evacuated building ONLY after SCC’s Building Monitors give the “all clear” notification.

 

8.10.3 Chemical Odor

If anyone smells a chemical odor, such as a solvent-type odor, or observes a chemical spill that does not pose an immediate safety threat:

  • Call College Security and Maintenance at 618-634-3232 or if after hours, dial 911 and notify nearby faculty or staff.
  • Campus Security and Maintenance will assess the situation and respond with appropriate clean-up materials if the spill or release is within scope of the College’s response capabilities.
  • If the spill or release is beyond the Colleges’ capabilities, a phone call to 911 will alert the local fire departments who can assess the situation.
  • Campus Security, Maintenance and Building Monitors will evacuate the area and establish a safe perimeter.
  • Return to the evacuated building ONLY after Building Monitors gives the “all clear” notification through Campus Security or local fire departments.

 

8.11 Blood Borne Pathogens

 

Blood borne pathogens refer to disease-causing microorganisms present in blood or other body fluids. If exposed to blood or body fluids, report the incident to your Instructor, Security, or
someone in the Administrative Office and an exposure report will be made. An employee should report the incident to their immediate supervisor and they will complete an incident report.
These steps should occur after a high-risk exposure incident, which is defined as when human blood or body fluid contacts the mouth or nose, non-intact skin or any puncture injury. A high­
risk exposure should always be considered infectious.

 

8.11.1 High-risk exposure
  • Immediately and thoroughly wash the site with soap and water, or flush the eye and mucus membrane with water or saline for 15 minutes.
  • Report the incident to your supervisor immediately.
  • Notify Shawnee Community College Security at 618-634-3232. They will notify the appropriate personnel.
  • Exposed individuals may be taken to the nearest medical facility to receive treatment for possible exposure to HBV/HIV and/or other preventative therapy initiated as indicated.
  • If you are unsure whether the above pertains to your situation, call the nearest medical facility of your choice.

Contact with the following bodily fluids or materials are not high risk unless they contain visible blood: semen, feces, nasal secretions, saliva, sputum, spit, sweat, tears, urine, and vomit.

 

8.11.2 Clean-up of Bodily Fluids Containing Blood

If the contamination is in a main college building, contact Shawnee Community College’s Information Desk at 618-634-3200 ext. “O” and report the spill. When possible, secure the area until custodial or maintenance arrives to clean up the spill.

 

8.12 National/Regional Emergency

 

If an incident should take place that requires national or regional attention, follow procedures outlined in Section Three of this policy.

 

8.13 Protests, Marches & Demonstrations

 

8.13.1 Peaceful
  • Notify the President’s Office.
  • Campus Safety Officer will monitor for acts of vandalism or signs of escalation.
  • Safety Officer contact Logistics Section Chief if outside assistance is needed.
  • Preplanned large demonstrations may have arranged for local law enforcement presence.

 

8.13.2 Disruptive/Destructive
  • Notify the Campus Security at 618-634-3232.
  • Identify key individuals (clothing, physical description, and activity engaged in).
  • The Campus Safety Officer will contact outside assistance if needed.

 

8.14 Weather Related Emergencies

 

8.14.1 Inclement Weather

Shawnee Community College will make every attempt to keep offices and services operating in inclement weather. Inclement weather may be winter weather such as snow or ice, or other unusual weather which makes travel difficult. When weather is too severe for normal College operation, the following procedures apply to all SCC’s employees:

  • The President of Shawnee College or their designee shall make the decision whether the College shall be closed or start late based on the best available information.
  • Announcements will be made on local radio and television stations, SCC’s website https://www.shawneecc.edu, popular media sites and Campus telephone and voicemail.
  • Messages will be sent via text messaging and email to those registered to receive campus alerts. Sign up at https://www.shawneecc.edu/alerts.
  • If unable to access any of these sources, call your supervisor.

 

8.14.2 Severe Weather

Severe thunderstorms and tornadoes can occur anytime of the year, and at any time of the day in Southern Illinois. This of course includes times when classes may be in session and employees are on campus. Most severe thunderstorms and tornadoes develop during the spring months of March, April, and May; and the fall months of November and early December. Shawnee Community College staff, faculty, and students must be prepared when there is a potential threat of these storms. The National Weather Service will generally issue a Severe Thunderstorm or Tornado Watch for the area, meaning conditions for these types of storms to develop is possible. During these times, the President of Shawnee College or their designee along with assistance from some of Building Monitors will monitor developing weather conditions through weather alert radios or other technologies available. In addition, they should pay close attention to the physical weather conditions outside the college. In the event the National Weather Service issues a Warning, specific to the area that includes the Main Campus, or threatening weather is observed near approaching the Main Campus, the following should occur.

  • The President or their designee shall evaluate the situation and if warranted, shall activate the sec Severe Weather Alert System. This is done by a prerecorded message broadcast over the building’s intercom informing everyone to move to the Interior Severe Weather Safe Zones.
  • The Building Monitor System shall also be activated at this time.

Students should remain in the Safe Zones until the severe weather has passed and an “All Clear” is announced.

 

8.15 Utility Failure

 

8.15.1 Electrical Failure

Call Building Maintenance at 618-634-3200 ext. “O” and clearly state which building(s) are affected. If after hours, call 618-634-3232. Clearly state what you heard or saw before the power went off.

  • Turn off computers and other electrical equipment.
  • If downed power lines are present, treat them as live wires.
  • DO NOT TOUCH any wires. Keep others away from the wires.

 

8.15.2 Plumbing Failure
  • Call Building Maintenance at 618-634-3200 ext. “O.” If after hours, and no one can be found on campus, call 618-634-3232.
  • Be aware the electrical power sources are dangerous in wet areas.

 

8.15.3 Elevator Failure

The campus elevators are serviced and inspected on a routine basis.

  • If you are trapped in an elevator remain calm and pick up the phone or push emergency button.
  • Clearly state who you are, how many are trapped, the building, and which floor you think you are stuck on.
  • DO NOT ATTEMPT TO CLIMB OUT ON YOUR OWN. The elevator can resume operation at any time.
  • Power to the elevator will be shut off if a rescue attempt is necessary.
  • Building Maintenance will call the elevator service repair company.

 

8.16 Major Communications Outages

 

Major communications outages have a direct impact on the College business with respect to dollar losses and operational interference.

 

8.16.1 In the event of any of the following contact Director of Information Technology (I.T.) and Campus Security, extension #3233.
  • Outages that directly affect the safety of students, faculty, staff or members of the College community.
  • Entire building or campus loses telephone services.
  • Entire building or campus loses data/Information Technology service.
  • Note: Individual voice, data, or video service outages do not constitute an emergency unless they directly affect safety.

 

8.16.2 Restoration Procedures

The Director of Information Technology and Campus Security will inform Campus of restoration timeline.

 

8.17 Cyber Threat

 

The Shawnee College Director of Information Technology and Campus Security will monitor and report to the president any evidence of serious cyber threat or cyber intrusion. The director shall ensure that the college is using the most up­-to-date technologies to defend the college’s computer system. Shawnee College shall follow the cyber defense suggestions made by the Federal Emergency Management System.

 

Section Nine


 

Crisis Response Team Emergencies

The Crisis Response Team (CRT) is utilized when an emergency occurs on campus that does not require evacuation, but causes severe emotional trauma. The CRT is an alternative to the Monitors and the implementation of the Incident Command Center. The CRT is made up of individuals and departments as determined by the campus president dictated by the type of crisis which has occurred.

Isolated incidents do not activate the Incident Command System. However, the Crisis Response Team may be called. The Security Director will act as the first call in the event of a death. In the event of an incident, the campus president will determine when and which persons should be contacted.

 

9.1 Medical Emergency

 

9.1.1 If Basic First Aid is required
  • Do not move an injured person unless it is a life-threatening situation.
  • Call Shawnee Community College Security at 618-634-3200 ext. “O”. After hours call 618-634-3232.
  • Campus security will evaluate the situation and summon further in-house or outside medical assistance. Stay with the injured person until EMS arrives.
  • For locations of first aid kits see appendix “E”

 

9.1.2 If Outside Medical Assistance is required
  • Do not move an injured person unless it is a life-threatening situation.
  • Call 911 and notify Shawnee Community College Security at 618-634-3200 ext. “O”.
  • Clearly state to the dispatcher you are reporting a medical emergency and give your name, location (Ullin Main Campus), and telephone number.
  • Describe the medical emergency.
  • Do not hang up until told to do so by the dispatcher.• If Shawnee Community College Security has not been called, call them at 618-634- 3200 ext. “O” and advise them of the emergency.
  • The receptionist at the front desk receiving the call for help will confirm 911 was called. If not, the receptionist will call 911 and summon an ambulance to campus.
  • The receptionist will then notify security and the nursing center.
  • Stay with the injured person and try to keep him/her calm until medical help arrives.

 

9.1.3 If Automated Defibrillator (AED) is needed
  • Automated Defibrillators (AED) are available when needed.
  • AED’s are located in the lobby of the gymnasium, in the Fitness Center, Career Technology Center, and at the softball/baseball field during the season. In the off-season, the AED is located at the front Information Desk.
  • Call Shawnee Community College Security at 618-634-3200 ext. “O” to notify them the AED is needed. If quicker or after regular hours, ask any volunteers to go get the AED from the closest location.
  • The receptionist at the front desk receiving the call for help will immediately call 911 and summon an ambulance to campus.
  • The receptionist will then notify security and the nursing center.

 

9.2 Injury/Accident Reporting

 

9.2.1 Employee On-campus accidents/injuries
  • Injured employee’s supervisor must be notified as soon as possible.
  • Make contact with the Shawnee Community College Security as soon as possible to file the proper report.

 

9.2.2 Students On-campus accidents/injuries
  • For student injuries, notify security and make contact with the Shawnee Community College Security as soon as possible to file the proper report.

 

9.3 Mass Casualty Event

 

9.3.1 Activation

In the event of a mass casualty situation, Shawnee College will activate the National Incident Management System on campus and work with federal, state, and local agencies, deferring to those authorities when possible. The college will follow the protocol outlined by the Federal Emergency Agency Management System:

https://www.usfa.fema.gov/downloads/pdf/publications/templates_guidance_ems_mass_incident_deployment.pdf

 

 

Appendix A


 

Shawnee Community College Incident Command Structure Organizational Chart

The first person on the scene is considered the Incident Commander until he or she relinquishes it to the assigned incident commander.

Incident Command Center:

  • Primary – Founder’s Room
  • Secondary – Teaching/Learning Center in the Library
  • Third Choice – Room J2042

 

Incident Command System

 

Incident Command System Chart

 

At a Glance: ICS Position Descriptions

Incident Commander (IC): is responsible for directing and/or controlling resources by virtue of explicit legal, agency, or delegated authority.

Information Officer (10): is responsible for developing and releasing information about the incident to the news media, to incident personnel, and to other appropriate agencies and morganizations and coordinating with PIOs from other agencies. Develops system for internal/external communications.

Liaison Officer (LO): Incidents that are multi-jurisdictional, or have several agencies involved, may require the LO position on the Command Staff. Only one LO will be assigned per incident including incidents operating under UNIFIED COMMAND and multi-jurisdiction incidents. The LO may have assistants as necessary, and the assistants may represent assisting agencies or jurisdictions.

Safety Officer (SO): is responsible for developing and recommending measures for personnel safety, and to monitor and/or anticipate hazardous and unsafe situations. Only one SO will be assigned for each incident.

Operations Section Chief: is responsible for the management of all operations directly applicable to the incident.

Planning Section Chief: is responsible for the collections, evaluation, dissemination and use of information about the incident and required resources. Forecast incident potential and create an incident action plan.

Logistics Section Chief: is responsible for providing facilities, services, and material support of the incident. Participate in the development and implementation of the Incident Action Plan (IAP).

Finance/Administration Section Chief: is responsible for all financial, administrative, and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section.

 

Appendix B


 

Shawnee Community College Emergency Response Kits

The following items have been secured in storage room 1202L located on the east side of the gymnasium. These items should be easily available and accessible at all times for the Incident Command Center. Maintenance and security officers have keys.

  • Work gloves-4
  • Flashlights and several batteries
  • White dry erase board, dry erase pens
  • Extension cords and power strip
  • Flagging tape- 1 roll
  • Orange vests-5
  • Glow sticks-10
  • Spill response kit-2
  • Gauze pads-100
  • Krinkle gauze bandages-100
  • Cold packs-10
  • Several cases of drinking water
  • Hard hats-6
  • Ear plugs-1 box
  • Eye protection 16
  • Blankets-50
  • Nitrile gloves-1 box
  • First aid kits-1
  • Hard candy-1 bag

 

Appendix C


 

Telephone Bomb Threat Checklist

The Bureau of Alcohol, Tobacco & Firearms has published the following checklist to be completed any time a bomb threat is received by telephone. It is important to complete the checklist as soon as possible after a call is received so details are not forgotten. Give the completed form to Jaw enforcement.

Download Checklist (PDF)

 

Appendix D


 

Emergency Call List

Director of Information Technology and Campus Security shall update phone lists regularly or whenever a change is known.

Numbers in the Emergency Call List are only to be used in the case of an actual emergency. Calls should be made in order by number.

  1. Chris Clark
    Director of Information Technology and Campus Security
    (618) 634-3233 (work)
  2. Don Koch
    Facilities Director
    (618) 634-3289 (work)
  3. Dr. Tim Taylor
    President
    (618) 634-3221 (work)

 

Appendix E


 

Shawnee Community College Emergency First-Aid Kits and Automated Defibrillator (AED) Locations

First-Aid kits and AED’s are routinely stocked and inspected by security.

 

FIRST AID KIT LOCATIONS

  1. Upper Level “H” Building (H2132) – Receptionist Area-(metal).
  2. Lower Level “K” Building (K1106) – Computer Lab Assistant’s Office (when facing computer, right side under table top and above copy paper table (metal).
  3. Upper Level “H” Building (H2111) – Administrative Hallway (Across from Founder’s Room hanging on coat rack beside filing cabinet)-(plastic).
  4. Upper Level “H” Building IT above Computer Service Specialist desk (H2095) on a shelf (plastic).
  5. Upper Level “W Building – Student Information System Specialist’s Office (H2092) – in a drawer of filing cabinet (plastic).
  6. Upper Level “H” Building (H2073) – Small Business Development Center on top of storage cabinet outside Community and Economic Development Coordinator’s door (metal).
  7. Upper “H” Building (H2084) -· in cabinet in Alternate High School Coordinator’s Office (large plastic box).
  8. Main Hall “H” Building – across from Admin Hall and across from (H2077) Business and Health Specialist Office (Wall Unit).
  9. Lower Level “H” Building and Library (H1026) – Under circulation desk in Library (plastic).
  10. Cafeteria and Upper Level “J” Building (H2068) – In Bookstore under the counter (metal).
  11. Lower Level “L” Building and Library (L 1005) – Nursing Secretary’s Office (large tackle box).
  12. Security Office “I” building (12034) on top of filing cabinet in the Security Office (metal).

 

EMERGENCY MEDICAL KIT LOCATIONS (RED BAGS)

  1. Nursing Suite of Offices (lower “L” building)
  2. Athletic Director’s Office (“I” building)
  3. Security Van
  4. Business, Occupational, Technical Secretary’s office
  5. Front Desk
  6. Information Technology

The Emegency Kits include:

-(6) 5″x9″ Sterile Pads
-(4) Triangular Bandages
-(1) Penlight
-(20) 4″x4″ Sterile Pads
-(1) Tape Roll
-(1) Blood Pressure Cuff
-(2) Cold Packs
-(1) Multi Trauma Dressing
-(1) Trauma Shears
-(10) Ammonia Inhalants
-(4) Latex Free Gloves
-(2) 6″ Roller Gauze
-(1) S.A.M. Splint
-(2) 3″ Roller Gauze
-(1) Fluid shield Mask with Visor -(1) Sprague Stethoscope
-(1) Window Punch
-(1) Small Notebook
-(1) Ink pen
-(1) Pocket mask

 

AUTOMATED DEFIBRILLATOR (AED) LOCATIONS

  1. Gymnasium hallway (Building I) next to Security Office door (I2034).
  2. Fitness Center (Building Upper L-Room L2008).
  3. Exterior-south side of batting cage (seasonal). During the off-season, the AED is stored in the front lobby, on the top shelf behind the Information Desk (H2132).
  4. Career Technology Center (Lobby wall -N101)

 

Appendix F


 

Shawnee Community College Main Campus Safety Committee Members

The members of the committee are appointed by the college president. The committee will meet periodically and review campus safety issues. The committee will make recommendations to the college president in the areas of campus violence prevention, and other natural or other incidents that threaten campus safety.

The committee members are appointed by the college president, who will review the list of members at the beginning of each school year and make changes as needed.

 

Campus Safety Committee

Contact the Shawnee College Human Resource Officer for a current list of committee members.

  1. Chris Clark
  2. Christina Wright
  3. Tony Gerard
  4. Beatrice Gordon
  5. Kelly Jennings
  6. Felicia Rouse
  7. Dwayne Fehrenbacher
  8. Brenda Brown
  9. Brett Whitnel
  10. Don Koch
  11. Donna Brown
  12. Lee Van Alstine
  13. Eric Howard

 

Appendix G


 

The Shawnee Community College Incident Report Form can be found here: https://myscc.shawneecc.edu/hr/Pages/default.aspx

Authorized credentials required.

 

Appendix H


 

Record of Changes

When changes are made to this plan, the following procedures should be followed.

  • The Campus Emergency Operation Plan will be distributed to the campus community and posted on-line. Outside agencies will be contacted as necessary.
  • When changes are made to this policy, the College’s Director of Information Technology and Campus Security shall maintain a record of changes.
  • When significant changes in the policy are made, or per direction of the College President, new copies of the policy will be distributed to those listed in the Document Control portion of this policy.

 

Appendix I


 

Shawnee Community College Emergency Resources (If an emergency dial 911 and give your location)

 

Law Enforcement Agencies

Pulaski County Sheriff 618-748-9124
Illinois State Police District #22 618-845-3740
Ullin Police Department 618-845-3109

 

Fire Department or Rescue

Ullin Fire Department 618-845-3451
Grand Chain Fire Department 618-634-9238
Olmsted Fire Department 618-742-6486
Karnak Fire Department 618-634-9311

 

Natural Disaster Response

American Red Cross 618-529-1525
Illinois Emergency Management Agency (IEMA) 618-997-5847

 

Rape Crisis Intervention or Domestic Violence Response

Cairo Women’s Center 618-734-4357
Massac Co. Guardian Family Services 618-524-4357
Carbondale Women’s Center 1-800-334-2094

 

Mental Health and Family Services

Massac County Mental Health 618-524-9368
Southern Illinois Regional Social Services 618-457-6703
Family Counseling Center, Vienna 1-888-560-5563
Union County Counseling, Anna 618-833-8551

 

Utility Companies

Southern Illinois Electric Coop 618-827-3555
Fort Massac Water District 618-543-7475
Clear Wave Communications 618-294-8000
Sewer Services Inspection 618-697-0856 or 618-833-2516

 

Appendix J


 

Shawnee Community College Building Monitors

Since Building Monitors often change, please contact the Campus Safety Committee Chairperson for a list of Building Monitors and their designated assignments.

 

Appendix K


 

Shawnee Community College Campus Behavioral Threat Assessment Team (CBTAT)

1. Vice President of Student Success and Services
2. Dean of Academic Affairs and Student Learning
3. Mental Health Counselor
4. Director of I.T. and Campus Security
5. Dean of Student Success and Services
6. Director of Health Resources
7. Faculty Members
8. Staff Members
9. Student Representative
10. State Police